HR Assistant

Foundation Partners

. Report to the Head of HR . Prepare monthly payroll inputs for the UK and US, including time-off and pension changes . Build payroll-provider reports in Excel or Google Sheets . Own onboarding end to end after candidate

Posted 10/7/2026full-timeRemote • United KingdomJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong capabilities in payroll processing, HR operations, and employee experience management, with proficiency in Excel or Google Sheets and a solid understanding of HR systems. Maintains attention to detail and effective communication while managing multiple deadlines in a dynamic environment.

Highest-signal resume keywords

Payroll ProcessingHR Operations ManagementExcel ProficiencyData AccuracyEmployee Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll AdministrationData ManagementReport GenerationOnboarding ProcessesExpense Reimbursement

Soft Skills

Attention to DetailOrganizational SkillsClear CommunicationInterpersonal Skills

Tools & Technologies

ExcelGoogle SheetsHR SystemsNotionAI Automation Tools

Certifications & Qualifications

Degree in HRDegree in Business Administration

Industry Keywords

Nonprofit ExperienceRecruitmentPayroll SystemsContract AdministrationEngagement Surveys

About the role

Key responsibilities & impact

Report to the Head of HR
Prepare monthly payroll inputs for the UK and US, including time-off and pension changes
Build payroll-provider reports in Excel or Google Sheets
Own onboarding end to end after candidate acceptance, including welcome emails, equipment, system access, early check-ins and hiring-manager updates
Maintain accurate data across country-specific HR and payroll platforms and run reports
Administer contractor pre-clearance and contracts, and flag discrepancies
Manage expense reimbursements and coordinate data sharing with Finance
Handle routine US state and city tax registrations and UK administration
Maintain and improve the Notion HR handbook by formatting pages, refreshing content and building new pages
Help run engagement surveys and retreats
Support wider people projects
Spend approximately 50–60% of time on HR operations and 40% on employee experience

Requirements

What you’ll need

2–3 years' work experience, ideally including time in HR, recruitment, payroll or a closely related admin role
Strong attention to detail and accuracy with data
Confidence in Excel or Google Sheets
Organised and able to manage several deadlines at once
Clear, friendly communication with colleagues at every level
Genuine interest in HR as a career
Desirable: experience as a recruiting or HR assistant, ideally at a foundation, charity or large nonprofit
Desirable: payroll or accounting experience
Desirable: use of HR or payroll systems such as Deel, Gusto or Paychex
Desirable: experience building tools or automating tasks with AI, especially Claude
Desirable: a degree in HR, business administration or a related subject
Desirable: interest in nonprofit work and the causes supported by the client

Benefits

Comp & perks

Fully remote work arrangement
Collaborative international team environment
Opportunity to build a long-term career in people operations
Exposure to UK and US payroll, HR systems, compliance, onboarding and employee experience projects
Opportunity to improve onboarding processes
Opportunity to support engagement surveys and retreats
Professional growth toward HR Manager or People Partner roles