Research Operations Assistant

Founders Pledge

. Provide calendar and inbox support, including email drafting, prioritization, and meeting scheduling .

Posted 9/15/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing operations and multi-stakeholder projects within a philanthropic or nonprofit context, with a strong focus on grantmaking processes and data management. Proficient in coordinating logistics, maintaining accurate records, and communicating effectively with diverse stakeholders.

Highest-signal resume keywords

Grantmaking OperationsProject ManagementSalesforceGoogle WorkspaceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ManagementProcess ImprovementMeeting CoordinationTravel LogisticsFund Tracking

Soft Skills

Proactive CommunicationMulti-TaskingStakeholder Management

Tools & Technologies

NotionAsana

Industry Keywords

Philanthropic FundsNonprofit EnvironmentGrant TrackingCommittee Coordination

About the role

Key responsibilities & impact

Provide calendar and inbox support, including email drafting, prioritization, and meeting scheduling
Coordinate meeting, travel, and event logistics, including flights, hotels, and meeting rooms
Support the Research Operations Lead with repeatable, process-driven work
Maintain trackers, shared documents, and internal research records
Triage competing requests from senior colleagues
Build centralized tracking systems for fund commitments, capital inflows/outflows, and performance
Identify operational bottlenecks and recommend improvements
Coordinate grant tracking, timelines, committee coordination, approvals, and disbursements
Map donor and research pipelines and surface risks to senior leadership
Coordinate with funded organizations and co-funders
Manage ad hoc donor and funder requests and reporting obligations
Collaborate with Impact Analytics and Communications teams
Coordinate fund launches and reopenings, including the Animal Welfare Fund relaunch

Requirements

What you’ll need

Experience managing or supporting operations, multi-stakeholder projects, or data-heavy processes
Ideally, experience in grantmaking, consulting, or a fast-moving nonprofit environment
Comfortable using Salesforce, Notion, Asana, or Google Workspace
High attention to detail and flawless accuracy
Clear, proactive written communication with colleagues and external partners
Ability to manage multiple projects, stakeholders, and shifting priorities
Willingness to perform significant administrative work
Direct experience with philanthropic Funds, grantmaking operations, philanthropic services, or a foundation/donor-advised fund context preferred

Benefits

Comp & perks

Annual global offsite in the UK
Travel opportunities associated with the role
Flat structure
Real ownership and responsibility
Opportunity to help shape the future of strategic philanthropy
Equal opportunity workplace valuing diversity