Finance Officer

Friends of Ruby

. Manage the full accounts payable and receivable cycle, including invoice review, coding, approvals, payment processing, discrepancy resolution, and vendor and funder inquiries .

Posted 10/5/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$65,000 - CA$72,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full accounts payable and receivable cycle, financial reconciliations, and reporting, with a strong focus on compliance and efficiency in financial operations. Proficient in utilizing accounting software and financial workflow systems to enhance organizational financial integrity and support decision-making.

Highest-signal resume keywords

Accounts Payable ManagementFinancial ReconciliationQuickBooks ProficiencyNot-For-Profit Accounting PrinciplesFinancial Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ReviewPayment ProcessingExpense TrackingVariance AnalysisMonth-End ProcessesAccruals PreparationFinancial DocumentationTrend IdentificationDiscrepancy ResolutionAudit Compliance

Soft Skills

Training StaffWorkflow ImprovementCommitment to DiversityCommunication SkillsProblem-Solving

Tools & Technologies

Microsoft 365QuickBooksDextApprovalMaxPlooto

Certifications & Qualifications

Diploma in FinanceDiploma in AccountingDiploma in Business

Industry Keywords

Financial OperationsCRA ComplianceNot-For-Profit EnvironmentVulnerable Sector Police CheckCharitable Compliance

About the role

Key responsibilities & impact

Manage the full accounts payable and receivable cycle, including invoice review, coding, approvals, payment processing, discrepancy resolution, and vendor and funder inquiries
Prepare and review monthly bank, credit card, and balance sheet reconciliations
Prepare month-end and year-end working papers, accruals, and supporting schedules
Design and maintain expense tracking tools and financial schedules
Monitor corporate credit card activity for policy compliance
Prepare variance analyses and summaries to support decision-making
Prepare reconciled financial data, schedules, and supporting analysis for budget-to-actual reporting, funder reporting, and other organizational financial reports
Identify trends, risks, and anomalies for follow-up
Maintain the integrity of financial records and documentation
Coordinate audit, funder, and CRA compliance documentation requests
Ensure audit-ready financial files and processes
Support QuickBooks, Dext, ApprovalMax, Plooto, and Microsoft 365 administration
Train staff and implement workflow improvements that increase efficiency and accountability

Requirements

What you’ll need

Diploma in Finance, Accounting, Business, or a related field (or equivalent work experience); a degree is an asset
3 to 5 years of progressive experience in accounting, finance, or a related financial operations role
Experience managing the full transaction cycle and month-end processes
Experience with financial reconciliations, payment processing, expense tracking, and financial reporting
Experience working in a not-for-profit environment and knowledge of not-for-profit accounting principles and CRA charitable compliance requirements is an asset
Proficiency in Microsoft 365 and QuickBooks or similar accounting software
Experience with financial workflow systems such as Dext, ApprovalMax, and Plooto is preferred
Demonstrated commitment to advancing diversity, equity, inclusion, and accessibility in the workplace
Satisfactory Vulnerable Sector Police Check clearance
Legal eligibility to work in Canada

Benefits

Comp & perks

Opportunities for professional growth
Meaningful, challenging work aligned with your values
Inclusive and accessible hiring process
Accommodation available at any stage of hiring