Office Manager

Full Stack Academy

. Manage day-to-day physical office facilities, vendors, building maintenance, service agreements, and office supply procurement .

Posted 10/8/2026full-timePlano • Texas • United StatesSeniorLead💰 $50,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in office management and executive administration, with a strong focus on vendor management, expense tracking, and travel coordination. Proficient in maintaining operational standards and managing complex schedules in a fast-paced environment.

Highest-signal resume keywords

Office ManagementExecutive AdministrationVendor ManagementExpense TrackingTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense TrackingInvoice ProcessingBudget CoordinationFacilities ManagementIT Asset ManagementOffice Supply ManagementCalendar ManagementTravel CoordinationOperational StandardsPetty Cash Management

Soft Skills

Organizational SkillsTime-Management SkillsWritten CommunicationVerbal CommunicationProblem-Solving Skills

Tools & Technologies

Microsoft OfficeGoogle WorkspaceScheduling ToolsCollaboration Tools

Industry Keywords

Business AdministrationFacilities ManagementExecutive AdministrationHospitality

About the role

Key responsibilities & impact

Manage day-to-day physical office facilities, vendors, building maintenance, service agreements, and office supply procurement
Handle physical mail, packages, deliveries, and corporate shipping protocols
Maintain workplace safety guidelines and operational standards
Track petty cash and local expense records with Finance
Manage high-volume CEO meeting requests, prioritize internal and external demands, and proactively resolve schedule conflicts
Book domestic and international travel, accommodations, and transportation
Create detailed trip agendas
Track laptop and hardware assignments, returns, and device conditions
Collaborate with the internal IT team on asset management
Process administrative invoices and track vendor billing cycles
Submit expense reports
Monitor monthly operational expenses against approved budgets
Work with Finance to resolve budget discrepancies

Requirements

What you’ll need

Bachelor's degree in Business Administration, Management, Hospitality, or a related field preferred
10+ years of experience in office management, executive administration, facilities management, or a similar role
Strong organizational and time-management skills with the ability to manage multiple priorities
Experience managing executive calendars and coordinating complex schedules
Experience with domestic and international travel coordination
Strong vendor management and coordination skills
Experience managing office supplies, facilities, and administrative operations
Good understanding of expense tracking, invoice processing, and budget coordination
Experience managing IT assets and inventory is preferred
Strong written and verbal communication skills
Proficiency with Microsoft Office/Google Workspace and common scheduling and collaboration tools
Ability to work independently in a remote environment while coordinating effectively with teams and vendors
Ability and willingness to periodically travel to and work from the company's Plano, Texas office when required

Benefits

Comp & perks

Eligibility for the company's 401(k) plan
Employee benefits, subject to applicable plan terms and eligibility requirements
Hybrid/remote work arrangement
Reasonable advance notice generally provided for required office visits, where practicable