Administrative Specialist

GAI Consultants, Inc.

. Support the Power Delivery Engineering Business Sector on projects .

Posted 10/30/2026full-timeRemote • Pennsylvania • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project coordination and quality assurance processes, with strong skills in Adobe Acrobat and Microsoft Office Suite. Capable of mentoring staff and effectively communicating with diverse audiences.

Highest-signal resume keywords

Project CoordinationQuality AssuranceAdobe AcrobatMicrosoft Office SuiteEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Deliverables ReviewQA/QC ChecksDocument PreparationTracking SpreadsheetsLarge Document Management

Soft Skills

MentoringTeam CollaborationOral CommunicationWritten Communication

Certifications & Qualifications

Notary PublicDriver's License

Industry Keywords

Power Delivery EngineeringAdministrative Best PracticesProject ScopesClient SchedulesMultidisciplinary Teams

About the role

Key responsibilities & impact

Support the Power Delivery Engineering Business Sector on projects
Prepare and perform detailed review of project deliverables
Coordinate with staff in four other offices and prioritize work based on client schedules and needs
Update client and internal tracking spreadsheets
Perform detailed QA/QC checks of project deliverables
Prepare project-related documents according to client and GAI branding standards
Assist with QA/QC project processes and procedures
Perform special projects and other assigned tasks
Create and maintain project-related forms and documents
Answer questions about administrative best practices and procedures
Plan and coordinate detailed aspects of projects
Assist with project scopes, schedules, and plans
Occasionally assign tasks to administrative staff
Mentor other administrative staff
Attend project meetings and assist with meeting minutes
Mentor junior staff by providing guidance and reviewing work products

Requirements

What you’ll need

3+ years of experience
Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel
Experience with large (100+ pages) documents
Associate degree (or higher) from accredited college or university preferred
Combination of experience, related coursework and/or education is optimal
Notary Public preferred
Required driver’s license
Effective oral and written communication skills
Ability to communicate with technical and nontechnical audiences
Ability to function on multidisciplinary teams

Benefits

Comp & perks

Market based, competitive compensation
Performance driven recognition and development bonuses
Medical, dental, and vision plans
Company-paid short-term and long-term disability
Company-paid life insurance
Employee Assistance Program and wellness resources
Generous paid time off + 7 paid holidays
An additional floating holiday
Paid maternity, paternity, and adoption leave
401(k) with company match
Tuition reimbursement
Support and rewards for professional development and certifications
Employee discounts
Remote work flexibility