Administrative Specialist

GAI Consultants, Inc.

. Assist engineers in developing project deliverables for clients .

Posted 9/18/2026full-timeRemote • Kansas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and administrative support capabilities, with expertise in Microsoft Office Suite and Adobe Acrobat. Proven ability to mentor junior staff and effectively communicate with diverse audiences while managing project deliverables and schedules.

Highest-signal resume keywords

Project CoordinationMicrosoft ExcelAdobe AcrobatEffective CommunicationQA/QC Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft ExcelMicrosoft WordAdobe AcrobatProject DeliverablesQA/QC ChecksDocument PreparationTracking SpreadsheetsProject ScopesProject SchedulesAdministrative Best Practices

Soft Skills

Effective Oral CommunicationEffective Written CommunicationMentoringPrioritizationInterpersonal Skills

Tools & Technologies

Microsoft Office SuiteAdobe Acrobat

Certifications & Qualifications

Driver’s LicenseNotary Public

Industry Keywords

Project ManagementClient CoordinationAdministrative SupportEngineering ProjectsDocument Review

About the role

Key responsibilities & impact

Assist engineers in developing project deliverables for clients
Support the Power Delivery Engineering Business Sector on projects
Prepare and conduct detailed reviews of project deliverables
Coordinate with staff in four other offices
Prioritize work based on client schedules and needs
Update client and internal tracking spreadsheets
Perform detailed QA/QC checks of project deliverables
Prepare project-related documents according to client and/or GAI branding standards
Assist with project QA/QC processes and procedures
Perform special projects and other assigned tasks
Create and maintain project-related forms and documents
Answer questions about administrative best practices and procedures
Plan and coordinate detailed aspects of projects occasionally
Assist with project scopes, schedules, and plans
Occasionally assign tasks to other administrative staff
Mentor administrative and junior staff
Attend project meetings and assist with meeting minutes
Review work products and provide guidance to junior staff
Interact with GAI staff, vendors, and clients

Requirements

What you’ll need

3+ years of related experience
Associate degree or higher from an accredited college or university preferred
Combination of experience, related coursework and/or education may replace the college degree requirement
Strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills
Experience with large (100+ pages) documents
Strong Adobe Acrobat and Microsoft Office Suite skills
Effective oral and written communication skills
Ability to communicate with technical and nontechnical audiences
Ability to coordinate with staff in multiple offices
Ability to prioritize work based on client schedules and needs
Driver’s License required
Notary Public preferred

Benefits

Comp & perks

Market based, competitive compensation
Performance driven recognition and development bonuses
Medical, dental, and vision plans
Company-paid short-term and long-term disability
Company-paid life insurance
Employee Assistance Program and wellness resources
Generous paid time off + 7 paid holidays
An additional floating holiday
Paid maternity, paternity, and adoption leave
401(k) with company match
Tuition reimbursement
Support and rewards for professional development and certifications
Employee discounts
Flexible work arrangements/resources