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Document Control Specialist
Giga Energy. Administer document management guidelines and provide governance over document control standards.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in document control processes, including governance, review coordination, and project support using Forma and Bluebeam. Proficient in managing document workflows and communication across project teams while ensuring compliance with established standards.
Highest-signal resume keywords
Document Control ExperienceProficient In Google WorkspaceWorking Knowledge Of Autodesk Construction CloudBluebeam Revu ProficiencyStrong Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document Management GuidelinesDocument Control StandardsComment Compilation LogProject Change ManagementDocument Control SOPsDocument Review CoordinationProgress ReportingAccess ProvisioningTechnical Support For FormaDocument Workflow Management
Soft Skills
Strong Written CommunicationStrong Verbal CommunicationCross-Functional CollaborationProblem-Solving
Tools & Technologies
FormaBluebeamGoogle DriveGoogle Workspace
Industry Keywords
Engineering Document WorkflowsProcurement Document WorkflowsConstruction Document WorkflowsDocument Control
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Administer document management guidelines and provide governance over document control standards.
- Create document and drawing review sessions in Bluebeam through Forma for formal reviews and Concurrent Design Reviews (CDR).
- Invite discipline reviewers, set review periods and comment deadlines, and follow up on outstanding reviews.
- Compile reviewer comments into the Comment Compilation Log and issue consolidated comments via formal transmittal.
- Maintain logs of documents in review, assigned reviewers, and comment deadlines across active projects.
- Support project kickoffs by creating placeholders in Forma for deliverables, document numbers, and folder locations.
- Develop and launch new project sites in Forma with standard folder structures and access provisioning.
- Assemble Procurement packages and verify documents are at their current registered revision before issuance.
- Prepare weekly progress reports and monthly milestone/action-item updates.
- Log new and updated documents in Forma and provide scheduled status reports.
- Coordinate with internal project teams to track assignments, tasks, and updates.
- Evaluate document progress, flag problem areas, and recommend corrective action.
- Support project change management processes, procedures, and systems.
- Maintain Forma system access, including permission audits, user setup, and access removal.
- Provide first-line technical support for Forma and Bluebeam, escalating platform issues as needed.
- Support creation and maintenance of Document Control SOPs, forms, templates, and guidelines.
- Integrate Forma with Google Drive/Workspace and other internal systems.
- Perform other document control tasks as assigned.
Requirements
What you’ll need- 5+ years of experience in document control, or a related role supporting engineering, procurement, or construction document workflows.
- Proficient in Google Workspace (Gmail, Docs, Sheets, Drive).
- Working knowledge of, or ability to quickly learn, Autodesk Construction Cloud (Forma) and Bluebeam Revu.
- High school diploma required.
- Bachelor's degree in construction management, engineering, or a related field preferred.
- Equivalent years of experience accepted as an alternative to the preferred bachelor's degree.
- Strong written and verbal communication skills, with the ability to present to groups and work cross-functionally.
- Able to work under the direction of the Document Control Manager and Project/Program Managers with minimal oversight.
Benefits
Comp & perks- Subsidized health, dental, and vision insurance
- Equity (options) in a rapidly growing startup
- 401(k) with 4% employer match
- Unlimited PTO
- Parental leave
- Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
- Commuter benefits, where applicable
- Opportunities to collaborate in person at periodic team and company on-sites