Project Management Associate II

Gilead Sciences

. Provides support to Commercial Operations project leads by maintaining and tracking project activities, timelines, budgets, action items, risks, dependencies, resource plans, and project documentation .

Posted 10/8/2026full-timeSanta Monica • California • United StatesJuniorMid-Level💰 $107,185 - $138,710 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project management, procurement processes, and business operations, with a strong focus on budgeting, reporting, and cross-functional collaboration. Proficient in generating dashboards and metrics to support decision-making and operational efficiency.

Highest-signal resume keywords

Project ManagementProcurement ProcessesBudgeting and ReportingCross-Functional CollaborationAnalytical Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBudgetingProcurementBusiness AnalysisData AnalysisDashboard CreationProcess ImprovementContractingReportingOperational Metrics

Soft Skills

Strong Organizational SkillsAttention to DetailSelf-MotivatedEffective CommunicationRelationship Building

Tools & Technologies

Microsoft OfficeExcelPowerPointWordOutlookTeamsSAPAribaOracleCollaboration Platforms

Industry Keywords

Commercial OperationsHealthcareBiotechnologyPharmaceuticalsCross-Functional Coordination

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provides support to Commercial Operations project leads by maintaining and tracking project activities, timelines, budgets, action items, risks, dependencies, resource plans, and project documentation
Independently manages routine sub-projects or defined workstreams under Commercial Operations leadership guidance
Participates in project meetings and business operations activities
Conducts research and gathers information for project planning, business analysis, and decision-making
Maintains project information, documentation, trackers, and materials in shared repositories and collaboration platforms
Identifies routine issues or risks and escalates concerns to project leads
Assists with project budgeting, spend tracking, resource planning, and budget reporting
Follows up with project team members and stakeholders on action items, deliverables, and deadlines
Generates and maintains tracking and reporting tools, dashboards, status reports, and metrics
Prepares meeting materials, notes, action trackers, leadership updates, and executive communications
Supports operating model documentation, process maps, governance materials, organizational documentation, and role clarity resources
Compiles and analyzes business data, stakeholder feedback, and operational metrics
Supports AI adoption and process improvement initiatives
Facilitates collaboration across Commercial Operations, Finance, Procurement, Legal, and functional business teams
Manages onboarding of new vendors and suppliers with Legal and Procurement
Manages purchase order activities, including order creation, invoicing, reconciliation, issue resolution, and payment tracking
Maintains relationships with internal stakeholders and external vendors
Prioritizes procurement activities and deadlines
Partners with Legal, Procurement, Accounting, and Finance on contracting, purchase orders, payments, and budgets
Monitors procurement workflows and escalates risks affecting budgets, timelines, vendor relationships, or deliverables
Maintains supplier, contract, purchase order, and invoice records
Contributes to procurement dashboards and metrics covering spend, cycle times, and vendor performance
Serves as a subject matter resource on procurement systems and purchase order processes
Ensures compliance with company policies, procurement and financial controls, data integrity standards, and confidentiality requirements
Identifies operational challenges and recommends process improvements

Requirements

What you’ll need

4+ years of relevant experience and a BA or BS degree OR 2+ years of relevant experience and an MS or MBA degree
Relevant experience in business operations, project management, commercial operations, procurement, finance, consulting, healthcare, biotechnology, pharmaceuticals, or cross-functional project coordination activities
Experience supporting cross-functional projects, business operations initiatives, or project management activities
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities and workstreams simultaneously
Self-motivated with ownership, accountability, and follow-through
High integrity and sound judgment
Ability to navigate challenging conversations while maintaining compliance with company policies and procedures
Strong written and verbal communication skills
Ability to prepare concise updates, presentations, meeting materials, and executive communications
Ability to identify routine operational or project risks and proactively elevate issues
Strong analytical, problem-solving, and critical-thinking capabilities
Ability to work collaboratively across functions and build productive relationships with internal stakeholders and external vendors
Strong proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, Teams, and collaboration platforms
Experience with procurement, contracting, budgeting, reporting, and enterprise systems such as SAP, Ariba, Oracle, or related platforms preferred
Experience creating dashboards, project plans, trackers, status reports, and operational metrics
Technical aptitude and ability to quickly learn new systems, tools, and business processes
Experience supporting operating model design, process improvement, organizational effectiveness, or AI-enabled productivity initiatives is a plus

Benefits

Comp & perks

Discretionary annual bonus
Discretionary stock-based long-term incentives
Paid time off
Company-sponsored medical insurance
Company-sponsored dental insurance
Company-sponsored vision insurance
Company-sponsored life insurance