Project Management Associate II

Gilead Sciences

. Support Commercial Operations project leads by maintaining and tracking timelines, budgets, action items, risks, dependencies, resource plans, and project documentation .

Posted 10/8/2026full-timeSanta Monica • California • United StatesJuniorMid-Level💰 $107,185 - $138,710 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project management, procurement processes, and business operations, with a strong focus on budgeting, resource planning, and cross-functional collaboration. Proficient in generating reports, dashboards, and maintaining project documentation to support decision-making and operational efficiency.

Highest-signal resume keywords

Project ManagementProcurement ProcessesBudgeting and Spend TrackingCross-Functional CollaborationData Analysis and Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBudgetingProcurementData AnalysisDashboard CreationProcess ImprovementContractingRisk ManagementBusiness OperationsAI Adoption

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsProblem-SolvingRelationship Building

Tools & Technologies

Microsoft OfficeExcelPowerPointWordOutlookTeamsSAPAribaOracleCollaboration Platforms

Industry Keywords

Commercial OperationsHealthcareBiotechnologyPharmaceuticalsConsultingCross-Functional CoordinationOperational MetricsGovernanceComplianceOrganizational Effectiveness

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Support Commercial Operations project leads by maintaining and tracking timelines, budgets, action items, risks, dependencies, resource plans, and project documentation
Independently manage routine sub-projects or defined workstreams under Commercial Operations leadership guidance
Participate in project meetings and business operations activities
Conduct research and gather information for project planning, business analysis, and decision-making
Maintain project information, documentation, trackers, and materials in shared repositories and collaboration platforms
Identify routine issues or risks and escalate concerns to project leads
Assist with project budgeting, spend tracking, resource planning, and budget reporting
Follow up with project team members and stakeholders on action items, deliverables, and deadlines
Generate and maintain tracking and reporting tools, dashboards, status reports, and metrics
Prepare meeting materials, notes, action trackers, leadership updates, and executive communications
Support operating model documentation, process maps, governance materials, organizational documentation, and role clarity resources
Compile and analyze business data, stakeholder feedback, and operational metrics
Support AI adoption and process improvement initiatives by documenting workflows, coordinating pilots, tracking outcomes, and maintaining training materials
Facilitate collaboration across Commercial Operations, Finance, Procurement, Legal, and functional business teams
Manage onboarding of new vendors and suppliers with Legal and Procurement
Manage purchase order activities, including order creation, invoicing, reconciliation, issue resolution, and payment tracking
Maintain relationships with internal stakeholders and external vendors
Support contracting activities, purchase order workflows, payment processing, and budget execution
Monitor procurement workflows and escalate risks affecting budgets, timelines, vendor relationships, or deliverables
Maintain supplier, contract, purchase order, and invoice records
Contribute to procurement dashboards and metrics covering spend, cycle times, and vendor performance
Serve as a subject matter resource on procurement systems and purchase order processes
Ensure compliance with company policies, procurement and financial controls, data integrity standards, and confidentiality requirements
Identify operational challenges and recommend process improvements to enhance efficiency and reduce cycle times

Requirements

What you’ll need

4+ years of relevant experience and a BA or BS degree, OR 2+ years of relevant experience and an MS or MBA degree
Relevant experience in business operations, project management, commercial operations, procurement, finance, consulting, healthcare, biotechnology, pharmaceuticals, or cross-functional project coordination activities
Experience supporting cross-functional projects, business operations initiatives, or project management activities
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities and workstreams simultaneously
Self-motivated with ownership, accountability, and follow-through
High integrity and sound judgment
Strong written and verbal communication skills
Ability to identify routine operational or project risks and proactively elevate issues
Strong analytical, problem-solving, and critical-thinking capabilities
Ability to work collaboratively across functions and build productive relationships with internal stakeholders and external vendors
Strong proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, Teams, and collaboration platforms
Experience with procurement, contracting, budgeting, reporting, and enterprise systems such as SAP, Ariba, Oracle, or related platforms preferred
Experience creating dashboards, project plans, trackers, status reports, and operational metrics
Technical aptitude and ability to quickly learn new systems, tools, and business processes
Experience supporting operating model design, process improvement, organizational effectiveness, or AI-enabled productivity initiatives is a plus

Benefits

Comp & perks

Discretionary annual bonus
Discretionary stock-based long-term incentives
Paid time off
Company-sponsored medical insurance
Company-sponsored dental insurance
Company-sponsored vision insurance
Company-sponsored life insurance