Senior Manager, Congress Management

Gilead Sciences

. Manage execution of congress operations across Gilead and Kite .

Posted 11/3/2026full-timeFoster City • California • United StatesSenior💰 $146,540 - $189,640 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in congress management and operations within the pharmaceutical industry, with a strong focus on project management, budget oversight, and cross-functional collaboration. Proven ability to lead strategic initiatives and engage with senior leadership while ensuring compliance with regulatory standards.

Highest-signal resume keywords

Congress ManagementProject ManagementBudget ManagementStrategic PlanningRegulatory Compliance

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementBudget ManagementCongress OperationsStrategic PlanningEvent CoordinationMetrics TrackingFinancial ReconciliationAsset TrackingCongress CommunicationCross-Functional Coordination

Soft Skills

Exceptional Communication SkillsInterpersonal SkillsAnalytical MindsetInfluencing SkillsLeadership Engagement

Tools & Technologies

ASANA

Industry Keywords

Pharmaceutical IndustryBiotechMedical DeviceCongress StrategyGlobal ExperienceU.S. ExperienceComplianceRegulatory StandardsTherapeutic Area ObjectivesHigh-Visibility Projects

About the role

Key responsibilities & impact

Manage execution of congress operations across Gilead and Kite
Support establishment and coordination of Core Congress Committees and Sub-Teams
Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses
Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives
Maintain event timelines and ensure deliverables are met
Oversee compliance reviews and VEM processes
Support and lead Core Congress Committees and Sub-Teams
Facilitate planning cadence for therapeutic-area meetings, exhibit booths, and symposia
Serve as primary contact for associations regarding timelines, sponsorships, and program details
Manage exhibit booth execution and onsite operations, including agency coordination and run of show for internal meetings
Maintain asset trackers, congress master decks, and pre- and post-conference materials
Lead project management platforms such as ASANA
Oversee budget management, financial reconciliation, and cross-charge processes
Manage work order and purchase order processes for non-logistics vendors and congress sponsorships
Assist with congress communication plans, leadership updates, newsletters, and meeting agendas
Establish and track metrics to inform decision-making and elevate the Global Congress Center of Excellence
Partner with Compliance, Legal, and Regulatory to ensure activities and materials meet regulatory standards
Coordinate with Global Congress CoE, U.S. and affiliate teams, and Kite
Report to the Director, Congress Orchestration within the Global Congress Center of Excellence

Requirements

What you’ll need

Bachelor’s Degree and Eight Years' Experience OR Master’s degree and Six Years' Experience OR Advanced Degree (e.g., PharmD, PhD)
Relevant pharmaceutical, biotech or medical device industry experience in congress management, operations, and/or marketing preferred
Regional or global experience preferred; U.S. experience essential
Ability to independently lead high-visibility strategic projects and translate strategies into actionable plans with defined resources, tactics, and measurable outcomes
Exceptional interpersonal, verbal, and written communication skills
Experience influencing across a matrixed global organization
Experience engaging senior and executive leadership and presenting strategic plans clearly and concisely
Strong strategic and analytical mindset
Ability to interpret complex issues and provide innovative, cross-functional recommendations
Demonstrated excellence in project management
Ability to manage multiple priorities and deliver quality results in fast-paced environments
Expertise in global pharmaceutical planning, including strategic and tactical plan development and execution, and budget management
Willingness to travel up to 30%, including domestic and international meetings

Benefits

Comp & perks

Discretionary annual bonus
Discretionary stock-based long-term incentives
Paid time off
Company-sponsored medical insurance
Company-sponsored dental insurance
Company-sponsored vision insurance
Company-sponsored life insurance
Benefits package
Reasonable accommodation during the job application process