Executive Assistant

Global Medical VA Careers

. Manage physician calendars in Outlook and the EMR, ensuring meetings, appointments, and scheduling blocks align across both systems .

Posted 10/28/2026contractRemote • PhilippinesJunior💰 ₱590,000 - ₱600,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing physician calendars and scheduling within EMR systems and Outlook, ensuring accuracy and effective communication. Proficient in coordinating meetings, tracking documentation, and maintaining patient information with a strong focus on detail and follow-through.

Highest-signal resume keywords

Calendar ManagementEMR Scheduling ExperienceExcellent Verbal And Written Communication SkillsMedical Licensing And Credentialing ExperienceProactive Follow-Through

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEMR SchedulingOutlook ProficiencyDocument TrackingPatient Information ManagementScheduling Conflict ResolutionAdministrative Application PreparationMeeting CoordinationTime ManagementFollow-Up Tasks

Soft Skills

Exceptional AccuracyStrong CommunicationProactive Approach

Tools & Technologies

OutlookEMR SystemsIntel Core i5-6000AMD Ryzen 5Windows 11MacOS VenturaUSB-Type HeadsetVideo CameraDSL/Fiber InternetUPS

Industry Keywords

Medical BackgroundPhysician SchedulingPatient NavigatorsIntake Team CoordinationTime-Off Management

Tech Stack

Tools & technologies

MacOS

About the role

Key responsibilities & impact

Manage physician calendars in Outlook and the EMR, ensuring meetings, appointments, and scheduling blocks align across both systems
Coordinate meetings and interviews, confirm availability, and send invitations with correct participants, dates, times, time zones, and meeting links
Add approved time-off and other commitment blocks
Check for conflicts before confirming meetings and communicate changes promptly
Move or reschedule patient appointments according to scheduling guidelines
Coordinate changes with Patient Navigators and the intake team
Ensure updates are entered on the correct physician’s schedule and reflected in Outlook when applicable
Gather documents, track renewal dates and application deadlines, and follow up proactively on outstanding requirements
Prepare administrative portions of applications for review and coordinate required signatures
Assist with registration, track missing forms and records, and complete assigned follow-up tasks
Update patient information accurately and notify the intake team of outstanding items

Requirements

What you’ll need

Must have excellent verbal and written English communication skills
At least 1-2 years of experience in a medical-related background
Demonstrated experience managing calendars for multiple physicians or executives
Strong working knowledge of Outlook; EMR scheduling experience is highly preferred
Medical licensing and credentialing experience is a strong plus
Exceptional accuracy, communication, and proactive follow-through
Open to working night shifts
Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
Computer Memory/RAM: 8.00 GB
Computer Operating System: At least Windows 11 64-bit or macOS Ventura
Headset: Any USB-type headset with noise-cancelling feature
Camera: Capable of a clear and crisp video output
Backup computer meeting the stated processor, RAM, and operating system requirements, or a UPS capable of powering the workstation for at least 3 hours
UPS must typically provide 240Wh or higher and accept all required plugs
Primary DSL/Fiber internet connection with minimum 100mb/s contracted speed
Backup internet connection with minimum 20mb/s (Cell)

Benefits

Comp & perks

Starting rate is $800 (USD) monthly
Free Training
Paid Time Offs
HMO Coverage
Optical Rewards
Performance-Based Increase
Permanent Work From Home