Administrative Assistant

GMS

. Transcribe and process dictation .

Posted 10/12/2026full-timeWoodland Hills • California • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Workers' Compensation processes, including transcribing dictation, preparing legal documents, and managing file-related tasks. Exhibits strong communication skills and attention to detail while effectively handling multiple assignments.

Highest-signal resume keywords

Workers' Compensation ExperienceLegal Document PreparationTranscribing DictationClear Communication SkillsAdvanced Problem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Transcribing DictationLegal Document PreparationScheduling ExamsPreparing ReportsSubpoenaing RecordsFile ClosuresMerus Task ManagementIn-House Forms HandlingTrial Exhibits PreparationEAMS Procedures

Soft Skills

Detail OrientedProfessional DemeanorPhone EtiquetteMulti-TaskingAbility to Follow Direction

Tools & Technologies

A1 LawMerus

Industry Keywords

WCABWorkers' CompensationLegal ProceduresFile ManagementClient Reporting

About the role

Key responsibilities & impact

Transcribe and process dictation
Schedule exams, prepare addendums and mileage check requests, send notices to appropriate parties, and confirm attendance
Prepare legal documents using A1 Law in accordance with WCAB and EAMS procedures, including trial exhibits and documents required for appearances
Handle assigned Merus tasks and update Merus with new information
Communicate with outside parties regarding file-related matters
Prepare, submit, and maintain client and firm reports
Handle file-related tasks including subpoenaing records, file closures, substitutions of attorneys, and in-house forms
Complete special assignments requested by the Office Supervisor or Director of Operations
Complete other assignments as requested

Requirements

What you’ll need

Detail oriented, professional demeanor and phone etiquette
Advanced problem solving skills
Clear and concise communication skills
Ability to multi-task
Ability to follow direction and carry out instructions within company guidelines
One year of experience in Workers’ Compensation handling tasks, including transcribing dictation, scheduling exams, preparing legal documents, handling Merus tasks, communicating with outside parties, preparing reports, subpoenaing records, file closures, substitutions of attorneys, and in-house forms
Ability to sit for extended periods of time up to four hours
Must occasionally lift and/or move items weighing up to 20 pounds