Staff Accountant

. Prepare, process and maintain vendor invoices, expense reports, and credit card reconciliation reports .

Posted 9/25/2026full-timePasadena • California • United StatesJuniorMid-Level💰 $80,000 - $120,000 per yearWebsite

Key responsibilities & impact

Prepare, process and maintain vendor invoices, expense reports, and credit card reconciliation reports
Review billing information, match invoices to Purchase Orders or Contracts, and verify General Ledger Account and Work Breakdown Structure codes
Report or resolve billing discrepancies
Assist with payables-related employee inquiries and escalate issues as appropriate
Assist in maintaining and processing semi-monthly payroll by reviewing timecards and entering journal entry data
Maintain accurate payroll records and assist with payroll-related reporting
Assist with payroll-related employee inquiries and escalate issues as appropriate
Assist in month-end and year-end financial close and annual audits
Maintain confidentiality of sensitive financial, payroll, and employee information
Participate in special projects and analyses
Maintain professional and technical knowledge through educational webinars or workshops
Recommend process improvements and contribute to team efficiency

What you’ll need

Bachelor's degree in Accounting, Finance, Business Administration or a related field
2-3 years of accounting experience, preferably with experience in invoicing, payroll processing, and/or general accounting
Working knowledge of basic US Generally Accepted Accounting Principles and practices
Strong attention to detail and accuracy
Proficient in MS Excel
Experience working in a hands-on, small business environment
Reporting skills
Basic knowledge of fixed assets, compensation and wage structure, 401(k), insurance and fringe benefits
Experience in Microsoft Dynamics SL or other similar Accounting Software
Experience or knowledge of Paychex or similar payroll provider

Comp & perks