FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
About the role
Key responsibilities & impact- Prepare, submit, and reconcile marketing team expense reports in Emburse, ensuring receipts, categories, and approvals are complete and timely
- Help produce and send firm newsletters by gathering content, drafting and formatting emails, proofreading, building send lists, scheduling distribution, and reporting results
- Manage data in the firm's legacy law-focused CRM, including exporting, cleaning, standardizing, deduplicating, correcting formatting, filling gaps, and maintaining accurate records
- Provide general administrative support to the marketing team, including scheduling, coordination, and internal follow-ups
Requirements
What you’ll need- English-fluent
- Based in Latin America
- Valid U.S. visa (or equivalent travel authorization) to travel to New York when the company requires it
- 3+ prior years of experience as an assistant in marketing, administrative, or business support
- Hands-on experience with expense reporting tools; Emburse is ideal, and Concur or similar is acceptable
- Experience creating and sending email newsletters with Mailchimp, Constant Contact, HubSpot, or similar
- Experience exporting, cleaning, and importing CRM data; comfort with older, less intuitive systems
- Advanced Excel or Google Sheets skills, including filters, VLOOKUP/XLOOKUP, deduplication, and pivot tables
- Strong written English and excellent attention to detail
- Reliable remote setup with stable internet and quiet workspace
- Availability for overlap with New York business hours
- Experience in a law firm, professional services, or client-relationship-driven business is a plus
- Familiarity with legal CRM or marketing platforms such as Intapp or Lexicata is a plus
- Experience with data privacy practices is a plus
- Basic design skills for newsletter formatting, such as Canva, are a plus
- Bilingual English/Spanish is a plus
Benefits
Comp & perks- Full-time, 37-hour-per-week position
- Remote work
- Contracted through a payroll platform