Administrative Assistant – Secretary 2

Government of Nova Scotia

. Provide day-to-day administrative support to the Regional Service Delivery Manager and other regional leaders .

Posted 9/15/2026full-timePort Hawkesbury • CanadaMid-LevelSenior💰 CA$1,848 - CA$2,068 per weekWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including calendar management, correspondence preparation, and invoice processing. Proficient in handling confidential information and coordinating recruitment activities while maintaining accurate electronic records.

Highest-signal resume keywords

Administrative Support ExperienceCalendar ManagementConfidential Information HandlingMicrosoft Office Suite ProficiencyInterview Coordination

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative SupportInvoice ProcessingRecords ManagementDocument OrganizationExpense Tracking

Soft Skills

Clear CommunicationIndependent WorkCollaborationPrioritizationProblem-Solving

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft OneNoteMicrosoft Teams

Industry Keywords

Freedom of InformationProtection of PrivacyRecruitment CoordinationOffice AdministrationBusiness Administration

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the Regional Service Delivery Manager and other regional leaders
Manage calendars, meetings, agendas, minutes, correspondence, reports and follow-up items
Prepare confidential correspondence across programs
Process and track invoices, expenses and operational costs
Respond to enquiries and connect employees, candidates, service providers and members of the public with appropriate contacts
Coordinate recruitment activities, including interview scheduling, candidate communications, interview materials and hiring records
Coordinate office maintenance requests and address facility needs
Distribute and track laptops, monitors and other equipment across offices
Coordinate Freedom of Information and Protection of Privacy requests
Coordinate staff training and engagement events
Support administrative projects, candidate inventories and hiring processes across the Eastern Region
Occasionally travel between office locations

Requirements

What you’ll need

Completed a one-year program in business administration, office administration or a related field, plus at least three years of related administrative support experience; or an equivalent combination of education, training and experience
Alternatively, four years of related administrative support experience or a completed related bachelor’s degree
Experience coordinating detailed administrative work with multiple priorities and deadlines
Experience creating, organizing and maintaining accurate electronic records, documents or tracking systems
Experience handling confidential or sensitive information appropriately
Experience using common office software for email, calendars, word processing and spreadsheets, such as Microsoft Outlook, Word and Excel, OneNote, Teams or comparable applications
Ability to communicate information clearly and respectfully in writing, by telephone, virtually and in person
Ability to work independently on assigned responsibilities and collaborate with employees, managers and service partners
Ability to assess competing requests, adjust priorities and escalate urgent or sensitive issues appropriately
Successful completion of applicable background checks and credential confirmation
Asset experience includes interview coordination or SuccessFactors, invoice and expense processing, Freedom of Information and Protection of Privacy requests, records management, and Microsoft 365 applications

Benefits

Comp & perks

Defined Benefit Pension Plan
Health insurance
Dental insurance
Life Insurance
General illness benefits
Short and Long Term Disability
Vacation
Employee and Family Assistance Programs
Career Development with access to career guidance, tools, resources, and ongoing training
Engaging workplace
Countless career paths