AI Workforce Planning – Resource Coordination Specialist

Gramian Consulting

. Allocate and reassign contributors across projects based on changing demand, capacity, and operational priorities.

Posted 10/22/2026contractRemote • Argentina, Peru, Mexico, Brazil, Chile, ColombiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in operations coordination and workforce management, with a strong focus on resource planning, data analysis, and stakeholder communication. Capable of optimizing resource deployment and improving operational workflows in a dynamic environment.

Highest-signal resume keywords

Operations CoordinationWorkforce ManagementResource PlanningData AnalysisStakeholder Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Spreadsheet SkillsData ManagementCapacity AnalysisResource TrackingOperational Information Management

Soft Skills

Organizational SkillsAttention to DetailDecision-Making Under PressureMultitaskingClear Communication

Industry Keywords

Contributor DeploymentProject CapacityOnboardingOffboardingResource Conflicts

About the role

Key responsibilities & impact

Allocate and reassign contributors across projects based on changing demand, capacity, and operational priorities.
Coordinate access permissions, training requirements, and instructions associated with resource movements.
Maintain accurate and up-to-date records of contributor deployment, status, performance, and availability.
Monitor project capacity, throughput, onboarding, and offboarding to support effective workforce utilization.
Identify capacity shortages, resource conflicts, and data inconsistencies, escalating risks to the appropriate stakeholders.
Track resource requests from initial submission through allocation and completion.
Coordinate with Project, Training, Onboarding, and Supply teams to ensure smooth resource deployment.
Conduct clear shift handoffs, documenting outstanding requests, pending actions, and operational risks.
Recommend improvements to resource planning processes, tracking systems, and workforce management workflows.
Support timely, accurate decision-making in a dynamic environment with competing operational priorities.

Requirements

What you’ll need

Professional experience in operations coordination, workforce management, resource planning, or a similar role.
Strong spreadsheet skills and experience maintaining structured datasets, tracking records, and managing operational information.
Excellent organizational skills and attention to detail.
Ability to analyze capacity and resource data to make accurate, data-driven decisions under pressure.
Strong communication and stakeholder-management skills.
Ability to track multiple requests, deadlines, and dependencies simultaneously.
Comfortable working in a fast-paced, shift-based environment and completing clear handoffs between teams.
Availability to work the specified schedule for the full 16-week project.