Administrative Assistant

Grifols

. Provide general administrative, clerical, organizational, and customer service support to the department, department managers, and/or director .

Posted 11/10/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $29 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in MS Office and experience in supporting senior leadership in the pharmaceutical or bioscience field. Exhibits excellent customer service, communication skills, and adherence to FDA and ISO 14001 requirements.

Highest-signal resume keywords

Administrative SupportCustomer Service SkillsMS Office ProficiencyFDA ComplianceISO 14001 Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementData AnalysisReport PreparationCalendar ManagementExpense ReportingOnboarding CoordinationMinute TakingDocument PreparationSAP ExperienceConfidential Information Handling

Soft Skills

Strong Attention to DetailProblem-Solving SkillsInterpersonal SkillsAbility to Work IndependentlyStrong Work Ethic

Certifications & Qualifications

Associate's DegreeBachelor's Degree Preferred

Industry Keywords

PharmaceuticalBioscienceFDA RegulationsISO 14001Corporate Safety Policies

About the role

Key responsibilities & impact

Provide general administrative, clerical, organizational, and customer service support to the department, department managers, and/or director
Maintain department organization, files, mail, and information distribution
Process confidential and sensitive information
Compile and summarize data and assist with regular and special reports requiring analysis and evaluation
Type letters, reports, and records with grammatical accuracy and factual correctness
Maintain department and management calendars
Schedule meetings and reserve conference rooms
Prepare meeting documents and attend meetings to take minutes or provide information
Prepare materials and arrange conferences and travel
Support department phone and take messages
Maintain office-supply inventory
Coordinate onboarding for new departmental employees
Prepare expense reports
Train entry-level personnel
Perform complex and advanced job tasks
Follow FDA documentation and procedural requirements
Support ISO 14001 Environmental Management System requirements
Adhere to departmental corporate safety policies

Requirements

What you’ll need

Associate’s degree required; emphasis in Business Administration, Communications or closely related discipline preferred
Bachelor’s degree preferred
Minimum of 4 years of related administrative experience
Minimum 3–5 years of experience in an administrative role supporting senior leadership, preferably in the pharmaceutical or bioscience field
In lieu of an Associate's degree: high school diploma or GED and a minimum of 6 years of related administrative experience
In-depth understanding of office management and administrative support
Excellent customer service skills
Ability to work independently with minimum supervision
Strong organizational, analytical, and problem-solving skills
Ability to make structured decisions on a routine basis
Proactive, results-oriented, and strong attention to detail
Strong work ethic and ability to exercise good judgment
Ability to prioritize and manage multiple tasks to meet targeted deadlines
Strong interpersonal skills and ability to interact with personnel at all levels in a team environment
Excellent verbal and written communication skills in English
Computer literacy and proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
SAP experience highly desired
Ability to lift and carry objects up to 25 lbs
Ability to frequently drive to site locations and occasionally travel within the United States
Must comply with FDA regulations, ISO 14001 Environmental Management System requirements, and departmental corporate safety policies

Benefits

Comp & perks

Up to 5% of the company bonus pool
Medical insurance
Dental insurance
Vision insurance
Life insurance
PTO
Paid holidays
Up to 5% 401(K) match
Tuition reimbursement
Opportunities for professional growth and career progression
Family-like culture