Executive Administrative Assistant

GuideWell Source

. Provide advanced, diversified and confidential administrative support for executive leaders and staff .

Posted 10/6/2026full-timeJacksonville • Florida • United StatesMid-LevelSenior💰 $32 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including complex calendar management, correspondence composition, and budget management. Proficient in leveraging Microsoft Office tools and project management software to enhance organizational efficiency and support executive leadership.

Highest-signal resume keywords

5+ Years Experience As An Executive Administrative AssistantMicrosoft Office ProficiencyProject Management Software ExperienceBudget ManagementHealthcare Or Insurance Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementCorrespondence CompositionExpense Report ManagementPresentation ProductionSpreadsheet ManagementReport GenerationOrganizational SkillsAdministrative ComplianceEvent CoordinationAI Tools And Automation Platforms Experience

Soft Skills

Professional CommunicationProactive Problem SolvingConfidentialityInterpersonal SkillsFlexibility

Industry Keywords

Executive SupportSenior LeadershipHealthcareInsuranceStrategic PlanningBusiness Operations

About the role

Key responsibilities & impact

Provide advanced, diversified and confidential administrative support for executive leaders and staff
Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, including confidential or sensitive materials
Coordinate conferences and meetings
Perform complex calendar management and communicate meeting logistics and agendas
Compose and proofread correspondence
Produce presentations, spreadsheets and reports
Manage expense reports, budgets and administrative compliance
Create and maintain computer- and paper-based filing and organization systems
Maintain knowledge of organization policies, procedures and resources
Complete or participate in special projects
Interact professionally and confidentially with individuals at all organizational levels
Anticipate executive needs and proactively resolve operational challenges

Requirements

What you’ll need

5+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership
Proven ability to support several executives simultaneously
Diversified administrative experience, including one or more years of progressively responsible experience
Experience working with Microsoft Office products, including Word, Excel or PowerPoint
Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy and efficiency
Ability to manage project timelines, deliverables, and tools such as project management software and event coordination platforms
Must be able to work flexible hours/schedule to meet business needs
Must be able to travel to multiple locations for work
Preferred: 10+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership
Preferred: Experience in healthcare or insurance industry
Preferred: Experience with executive-level strategic planning and business operations
Preferred: Experience leveraging AI tools and automation platforms

Benefits

Comp & perks

Medical, dental, vision, life and global travel health insurance
Income protection benefits: life insurance, short- and long-term disability programs
Leave programs to support personal circumstances
Retirement Savings Plan including employer match
Paid time off, volunteer time off, 10 holidays and 2 well-being days
Additional voluntary benefits available
A comprehensive wellness program
Opportunities for incentive or commission compensation
Regular annual reviews with pay for performance considerations for base pay increases