Executive Administrative Assistant

GuideWell Source

. Provide advanced, diversified and confidential administrative support for the executive leader and staff .

Posted 10/17/2026full-timeJacksonville • Florida • United StatesMid-LevelSenior💰 $32 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including proficiency in Microsoft 365 tools and effective management of executive workflows. Exhibits strong organizational skills and financial acumen to ensure accuracy and efficiency in handling budgets and reports.

Highest-signal resume keywords

Advanced Proficiency With Microsoft 365Experience Leveraging Organizational SkillsWorking Financial AcumenDemonstrated Experience Using AI5+ Years Diversified Administrative Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementExpense Report ProcessingCalendar ManagementDocument CompositionData AnalysisPresentation ProductionConfidential Correspondence HandlingFiling System MaintenanceProject CoordinationAdministrative Compliance

Soft Skills

Professional InteractionSound JudgmentProactive Problem SolvingAttention To DetailEffective Communication

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePointOneDriveClaude DesktopAI Integration ToolsClaude Projects

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Administrative SupportExecutive AssistanceOperational ChallengesConfidential InformationMeeting Logistics

About the role

Key responsibilities & impact

Provide advanced, diversified and confidential administrative support for the executive leader and staff
Receive, screen and handle confidential or sensitive correspondence
Coordinate conferences and meetings and manage complex calendars, meeting logistics and agendas
Compose and proofread correspondence and produce presentations, spreadsheets and reports
Manage expense reports, budgets and administrative compliance
Create and maintain computer and paper-based filing and organization systems
Maintain knowledge of organization policies, procedures and resources
Complete or participate in special projects
Interact professionally and confidentially with individuals at all levels inside and outside the company
Anticipate executive needs and proactively resolve operational challenges

Requirements

What you’ll need

5+ years diversified administrative experience, including one or more years of progressively responsible experience
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams
Ability to produce executive-ready materials in SharePoint, OneDrive and the Microsoft 365 suite accurately and on short timelines
Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy and efficiency
Must be able to work flexible hours/schedule to meet business needs
Demonstrated experience using AI integrated with the Microsoft suite to solve business problems and improve efficiency
Working knowledge of Claude Desktop, including effective prompting and the use of Claude Projects to support executive workflows
Sound judgment in the responsible use of AI, including protecting confidential information and validating AI-generated output for accuracy of names, numbers and dates
Working financial acumen, including the ability to read, reconcile and summarize budgets, expense reports and financial data, and to support timely and accurate time and expense processing
High school diploma or GED

Benefits

Comp & perks

Medical, dental, vision, life and global travel health insurance
Short- and long-term disability programs
Leave programs to support personal circumstances
Retirement Savings Plan including employer match
Paid time off
Volunteer time off
10 holidays and 2 well-being days
Additional voluntary benefits
Comprehensive wellness program
Opportunities for incentive or commission compensation
Annual reviews with pay for performance considerations for base pay increases