Site Administrator

GXO Logistics, Inc.

. Provide administrative support across HR, Finance, QSHE, Facilities and Operations teams .

Posted 10/23/2026full-timeNorthampton • United KingdomMid-LevelSenior💰 £26,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities across HR, Finance, QSHE, Facilities, and Operations, with a focus on maintaining accurate records, compliance documentation, and effective communication with stakeholders. Proficient in managing training administration and supporting health and safety initiatives.

Highest-signal resume keywords

Administrative SupportMicrosoft Office SuiteRecord MaintenanceCompliance DocumentationStakeholder Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order ProcessingData AccuracyReport ProductionTraining CoordinationExpenditure Monitoring

Soft Skills

Organisational SkillsAttention to DetailProactive ApproachRelationship BuildingCommunication Skills

Industry Keywords

LogisticsWarehousingDistributionManufacturingHealth & Safety

About the role

Key responsibilities & impact

Provide administrative support across HR, Finance, QSHE, Facilities and Operations teams
Raise and process purchase orders, monitor expenditure and manage site consumables
Maintain accurate records, databases, trackers and filing systems
Coordinate training administration, including scheduling and maintaining training records
Produce and distribute reports, ensuring data accuracy and timely communication
Support Health & Safety administration, audits and compliance activities
Assist with accident, incident and near-miss reporting and documentation
Support employee lifecycle administration, including onboarding and absence management
Prepare management information and reports, highlighting trends and key actions
Act as a professional point of contact for internal and external stakeholders

Requirements

What you’ll need

Previous administration experience within a logistics, warehousing, distribution or manufacturing environment would be advantageous
Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook
Excellent written and verbal communication skills
Strong organisational skills and ability to prioritise a varied workload
Experience maintaining records, reports and compliance documentation
Proactive and self-motivated approach to work
Ability to build effective working relationships with stakeholders at all levels
High level of professionalism, attention to detail and integrity

Benefits

Comp & perks

25 days annual leave plus bank holidays
Option to buy additional annual leave days
Flexible dental insurance plans
Company-sponsored pension scheme
24/7 online GP service
Life assurance
Fully comprehensive employee assistance programme
MyBenefits platform with high street discounts
Cycle to work scheme
Cashback cards
Saving scheme
GXO University with opportunities to learn new skills and gain qualifications