Executive Assistant

Hachette Book Group

. Manage the secretarial and administrative functions of the President & Publisher of Grand Central Publishing and its imprints .

Posted 11/11/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $65,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in managing executive calendars, coordinating meetings, and maintaining confidentiality. Proficient in communication and interpersonal skills, essential for liaising with diverse stakeholders in the publishing industry.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementConfidential Information HandlingStrong Communication SkillsOffice Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementCalendar ManagementTravel CoordinationExpense ReportingMeeting PreparationDocument DraftingResearch Skills

Soft Skills

Interpersonal SkillsTime ManagementMultitaskingProactive ApproachFlexibility

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPoint

Industry Keywords

Publishing IndustryConfidentialityTeam CoordinationEvent PlanningAuthor Relations

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Manage the secretarial and administrative functions of the President & Publisher of Grand Central Publishing and its imprints
Provide day-to-day calendar and organizational support
Organize and maintain team libraries, files, contact lists and office supplies
Process travel and expense reports
Coordinate meetings, travel and catering
Prepare and follow up on meetings
Develop and administer weekly acquisitions meeting agendas and minutes
Traffic materials for Publisher approval and flag urgent approvals
Liaise between the Publisher and external and internal clients
Order and send materials for agents and authors
Screen, direct and respond to calls and emails; draft correspondence
Maintain office upkeep and book displays
Oversee internship program interviews and support interns
Organize department parties, special events and industry conference participation
Provide process guidance and orientation for team members and new employees
Coordinate with Administrative Services on workspace assignments
Support seasonal planning meetings
Manage invitations to the Hachette Author Portal and respond to user inquiries
Place author and agent contract copy orders
Review and update GCP division web pages
Approve timesheets for the Publisher and direct reports

Requirements

What you’ll need

Five years of administrative or executive assistant experience, supporting senior executives and providing day-to-day office management and project support
Proven ability to maintain highly confidential information
Strong interpersonal, oral and written communication skills
Ability to interact effectively and proactively with a diverse constituency, including department staff, senior management, support staff, authors, agents and media
Excellent time management, multitasking and organization skills
Proactive and flexible approach to handling day-to-day operations
Strong computer skills, including experience with Word, Excel, Outlook and PowerPoint
Ability to identify and address problems quickly and independently
Research skills a plus
An interest in books and the publishing industry is preferred
Resume and cover letter required for consideration

Benefits

Comp & perks

medical insurance
dental insurance
vision insurance
basic and supplemental life insurance
short-term and long-term disability
accidental death and dismemberment
critical illness coverage
hospital indemnity
long-term care
health and dependent care FSA
commuter benefit plan
employee assistance program
tuition reimbursement
travel assistance
401(k)
discretionary bonus program
PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
group discounts on auto and home insurance and legal services