Payroll Specialist

Hamilton Company

. Support end-to-end payroll processing for approximately 1,400 employees across three legal entities, two EINs, and most U.S.

Posted 11/3/2026full-timeReno • Nevada • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in payroll processing and data management, with a strong focus on accuracy and attention to detail. Capable of navigating PeopleSoft and Microsoft Excel to support payroll operations across multiple entities and states.

Highest-signal resume keywords

Payroll ProcessingPeopleSoft HRMS/PayrollMicrosoft Excel ProficiencyMulti-State Payroll ExperienceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingData EntryTime Record VerificationAbsence ManagementPayroll CorrectionsFinancial Data AccuracyPre-Processing AuditsBank Reconciliation401(k) File TransmissionFSA File Transmission

Soft Skills

Clear CommunicationAttention to DetailSound JudgmentProblem-SolvingCustomer Service

Tools & Technologies

PeopleSoftMicrosoft Excel

Industry Keywords

PayrollHR OperationsMulti-Entity AdministrationEmployee InquiriesConfidential Information Handling

About the role

Key responsibilities & impact

Support end-to-end payroll processing for approximately 1,400 employees across three legal entities, two EINs, and most U.S. states using PeopleSoft
Enter and verify approved time records, absences, pay adjustments, deductions, new hires, and terminations
Review absences, attendance, and timesheets; process corrections and adjustments
Assist with weekly hourly and biweekly salaried payroll preparation and pre-processing audits
Flag payroll discrepancies for supervisor review
Support transmission and reconciliation of bank, 401(k), and FSA files
Respond to employee pay and absence questions through the shared payroll inbox
Escalate complex or unresolved issues to the Payroll Supervisor
Partner with HR to verify onboarding, termination, job change, and leave-of-absence data
Navigate PeopleSoft to enter, verify, and audit payroll data
Document and escalate data or system discrepancies
Follow and maintain written procedures
Coordinate information exchanges with HR, Benefits, and Finance
Assist with quarterly and year-end tasks
Prepare payroll inputs for supervisor review and release
Report to the Payroll Supervisor

Requirements

What you’ll need

High School diploma or equivalent required
1–3 years of payroll, HR operations, or office administrator experience
Demonstrated ability to work accurately with numbers, data records, or financial information
Clear and professional written and verbal communication skills
Strong attention to detail and accuracy in volume- and deadline-driven environments
Sound judgment when handling sensitive and confidential information
Aptitude for learning and navigating enterprise software systems
Proficiency with Microsoft Excel, including sorting, filtering, basic formulas, and pivot tables
PeopleSoft HRMS/Payroll exposure at any level
Multi-state payroll or multi-entity administrative experience
Experience managing a shared inbox or serving as a primary point of contact for employee or customer inquiries
Must pass drug and background screens
May be required to wear Personal Protective Equipment

Benefits

Comp & perks

Competitive compensation
Medical insurance
Dental insurance
Vision insurance
Paid vacation time
Paid sick time
Disability insurance
401k
Tuition reimbursement
Personal Protective Equipment provided by employer
Tremendous opportunities for professional growth