FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
RFP & Proposal Specialist
Hauler Hero. Monitor municipal, state, federal, and private procurement portals to identify relevant RFPs, RFIs, RFQs, cooperative purchasing opportunities, vendor programs, and other bid opportunities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in proposal writing and RFP coordination, with strong project management and organizational skills. Proficient in translating technical information into clear business language while collaborating cross-functionally with various teams.
Highest-signal resume keywords
Proposal WritingRFP CoordinationProject ManagementCross-Functional CollaborationAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal ResponsesRFP Process ManagementVendor ComplianceDocument DraftingTechnical Writing
Soft Skills
Excellent Written CommunicationStrong Verbal CommunicationGood JudgmentConfidence in Stakeholder Engagement
Tools & Technologies
Google WorkspaceMicrosoft OfficeHubSpotNotionAI-Assisted Writing Tools
Industry Keywords
ProcurementSales EnablementLegal OperationsSaaSGovTech
About the role
Key responsibilities & impact- Monitor municipal, state, federal, and private procurement portals to identify relevant RFPs, RFIs, RFQs, cooperative purchasing opportunities, vendor programs, and other bid opportunities
- Review opportunities for fit, including scope, eligibility requirements, deadlines, evaluation criteria, contract terms, and strategic value
- Maintain a pipeline of open, upcoming, submitted, and awarded opportunities
- Register Hauler Hero in relevant procurement portals and vendor systems
- Complete company profiles, upload required documentation, track renewal dates, maintain login information, and coordinate approvals
- Complete vendor compliance, tax, insurance, supplier, certification, and other procurement-related forms
- Manage proposal responses from intake through submission
- Review requirements, build response timelines, track internal owners, collect inputs, draft responses, coordinate revisions, confirm attachments, and prepare complete submissions
- Write and edit proposal responses covering Hauler Hero’s product, value proposition, implementation approach, customer support model, technical capabilities, reporting tools, integrations, security practices, and waste industry experience
- Translate product and operational details into clear, buyer-friendly language
- Collaborate with sales, customer success, implementation, product, finance, legal, marketing, and leadership
- Follow up with stakeholders, ask clear questions, track open items, and keep processes moving
- Build and maintain a reusable proposal content library
- Support onboarding, product and customer-base learning, active RFP coordination, deadline tracking, portal research and registration, drafting, editing, and submission support
- Independently manage defined parts of the RFP process within 90 days
Requirements
What you’ll need- 2–5 years of experience in proposal writing, RFP coordination, sales enablement, marketing, business development, procurement support, legal operations, or a related role
- Excellent written English, with the ability to write clearly, professionally, and persuasively
- Strong spoken English and comfort communicating with U.S.-based teammates
- Strong project management and organizational skills
- High attention to detail, especially around deadlines, formatting, compliance requirements, attachments, and submission instructions
- Ability to translate technical or operational information into clear business language
- Comfort working cross-functionally with sales, marketing, product, customer success, finance, legal, and leadership
- Confidence following up with stakeholders and keeping work moving
- Good judgment around prioritization, deadlines, and when to escalate issues
- Comfort using Google Workspace, Microsoft Office, HubSpot, Notion, procurement portals, and AI-assisted writing tools
- Reliable high-speed internet
- Availability during core U.S. business hours
- Candidates must be based in LATAM
- Comfortable working as an independent contractor for a U.S.-based company
- Experience supporting RFPs, proposals, procurement responses, sales enablement materials, legal/compliance submissions, or similar customer-facing business documents
- Bonus: experience responding to municipal, state, federal, or enterprise RFPs
- Bonus: experience working with U.S.-based companies or customers
- Bonus: experience in SaaS, GovTech, vertical SaaS, logistics, transportation, waste, recycling, field services, or public works
- Bonus: familiarity with procurement portals or vendor registration systems
- Bonus: experience managing proposal content libraries or knowledge bases
- Bonus: experience writing technical, security, implementation, or customer support responses
- Bonus: experience with HubSpot, Loopio, Responsive/RFPIO, GovWin, Bonfire, PlanetBids, BidNet, OpenGov, SAM.gov, or similar tools
- Bonus: legal, paralegal, contract administration, or procurement support experience
Benefits
Comp & perks- Remote-first flexibility with a distributed team
- Modern tools
- Strong internal support
- Room to shape process as the company scales
- Direct impact on Hauler Hero’s ability to win municipal, government, and enterprise contracts
- Opportunity to help build the RFP and proposal function from the ground up
- Highly cross-functional role with visibility across sales, marketing, product, customer success, finance, legal, and leadership