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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong analytical skills in document validation and reconciliation processes while ensuring compliance with client and agency requirements. Capable of effectively coordinating with internal teams and external suppliers to resolve discrepancies and streamline procedures.
Highest-signal resume keywords
Document ReconciliationSupplier CoordinationAnalytical SkillsFluent English CommunicationIT Tools Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice ReconciliationDocument ValidationClaims ManagementData AnalysisReport Formatting
Soft Skills
Organizational SkillsInterpersonal SkillsTeamworkFlexibilityCuriosity
Certifications & Qualifications
Post-Secondary Qualification
Industry Keywords
Supplier Purchase OrdersDeferred RebatesValidation ProceduresDiscrepant DocumentsAccounting Documents
Tech Stack
Tools & technologiesFlux
About the role
Key responsibilities & impact- Reconcile scanned invoices with supplier purchase orders for B.A.P. processing
- Follow up on claims related to discrepant documents
- Monitor and claim outstanding deferred rebates
- Coordinate with internal accounting teams, suppliers, and experts/traders
- Establish the procedures needed to minimize supplier document validation times
- Ensure that procedures related to the role and client-specific requirements are followed
- Analyze and validate documents as quickly as possible
- Format and review reports of documents awaiting validation by department, then share them with expert division managers
- Send these reports to buyers for weekly meetings and to agencies for claims regarding missing documents
- Take the necessary measures to resolve discrepancies quickly, including amending quotations where approved
- Check client–supplier links by following the “to be completed” procedure
- List outstanding regularizations, validate accounting documents, and update the tracking/management file
- Carry out analyses to anticipate validation discrepancies and implement the processes needed to comply with client and agency requirements
- Serve as the liaison between experts, accounting, and agencies throughout invoicing processes
Requirements
What you’ll need- Two- to three-year post-secondary qualification
- Fluent English required for regular communication with international teams
- Methodical, organized, and self-sufficient
- Thorough, reliable, curious, flexible, versatile, and highly interpersonal, with a strong team-working mindset
- Proficiency in IT tools relevant to the role
Benefits
Comp & perks- Two days of remote work per week
- 12 additional leave days (RTT) per year, plus 2 to 3 extra days offered annually
- An on-site restaurant/cafeteria for lunch and other breaks, including a Starbucks corner for coffee enthusiasts
- An on-site gym
- The opportunity to dedicate working time to charitable organizations through Havas Solidaires
- A Havas campus accessible by public transport, car, and bicycle
- Sustainable Mobility Allowance
- An Employee Social and Economic Committee (CSE) dedicated to employees’ interests and well-being
- Equal opportunities and a commitment to diversity