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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong analytical skills in reconciling invoices and supporting documents while ensuring compliance with client-specific requirements. Proficient in coordinating with internal teams and external suppliers to streamline approval processes and resolve discrepancies efficiently.
Highest-signal resume keywords
Invoice ReconciliationDocument Approval ProcessSupplier CoordinationAnalytical SkillsFluent English
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice ReconciliationDocument AnalysisDiscrepancy ResolutionReport FormattingApproval Process Implementation
Soft Skills
MethodicalOrganizedAutonomousInterpersonal SkillsTeamwork
Tools & Technologies
Computer Tools
Certifications & Qualifications
Post-Secondary Qualification
Industry Keywords
Supplier Purchase OrdersDeferred RebatesAccounting ProceduresClaims MonitoringClient-Supplier Links
Tech Stack
Tools & technologiesFlux
About the role
Key responsibilities & impact- Reconcile scanned invoices with supplier purchase orders for approval and payment
- Monitor and follow up on claims relating to discrepancies in supporting documents
- Monitor and claim outstanding deferred rebates
- Coordinate with internal accounting teams, suppliers, and experts/traders
- Implement the procedures required to minimize supplier document approval times
- Ensure that procedures related to the role and client-specific requirements are followed
- Analyze and approve supporting documents as quickly as possible
- Format and verify reports of documents awaiting departmental approval, then share them with the heads of expert teams
- Send these reports to buyers for weekly meetings and to agencies for follow-up on missing documents
- Take the necessary steps to resolve discrepancies promptly, including amending estimates where approved
- Check client–supplier links by following the “to be completed” procedure
- List pending adjustments to be received, approve accounting documents, and update the tracking and reporting file
- Analyze the assigned scope to anticipate approval discrepancies and implement the necessary processes
- Act as the liaison between experts, accounting, and agencies throughout the invoicing process
Requirements
What you’ll need- Two- to three-year post-secondary qualification
- Fluent English required for regular communication with international teams
- Methodical, organized, and autonomous
- Rigorous, reliable, curious, flexible, versatile, and highly interpersonal, with strong teamwork skills
- Proficiency in the computer tools relevant to the role
Benefits
Comp & perks- Two remote-work days per week
- 12 additional leave days per year, plus 2 to 3 additional company-granted days per year
- An on-site restaurant/cafeteria for lunch and other refreshments, including a Starbucks corner for coffee enthusiasts
- An on-site gym
- The opportunity to volunteer during working hours with nonprofit organizations through Havas Solidaires
- A Havas campus accessible by public transport, car, or bicycle
- Sustainable Mobility Allowance
- An employee representative committee (CSE) dedicated to employees’ interests and well-being
- Equal opportunities and a commitment to diversity