Executive Assistant – Finance, IT, Admin

Hawaii Community Foundation

. Provide professional and confidential high-level administrative support to the SVP-CFO .

Posted 10/27/2026full-timeRemote • Hawaii • United StatesLead💰 $69,600 - $76,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates high-level administrative support capabilities, including budget management, calendar coordination, and effective communication with executive leadership. Proficient in handling confidential information and fostering relationships within a multicultural community.

Highest-signal resume keywords

Executive Administrative SupportBudget ManagementMicrosoft Office ProficiencyConfidential Information HandlingCustomer Service Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget DevelopmentData Systems SupportMeeting CoordinationResearch and AnalysisDocument PreparationCalendar ManagementReport GenerationLogistics CoordinationAccounting ExperienceOffice Equipment Operation

Soft Skills

Attention to DetailProblem-SolvingInterpersonal SkillsOrganizational SkillsLeadership Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelPowerPointDatabases

Industry Keywords

ConfidentialityMulticultural SensitivityCommunity EngagementExecutive LeadershipAdministrative Liaison

About the role

Key responsibilities & impact

Provide professional and confidential high-level administrative support to the SVP-CFO
Coordinate administrative, logistical and communication needs for FIAT projects and departmental priorities
Establish and maintain relationships with executive leadership, the Board of Governors, colleagues and external partners
Proactively identify issues affecting departmental commitments and recommend solutions
Handle confidential matters using sound independent judgment
Track operational goals and work-unit projects for the SVP
Develop and coordinate FIAT’s annual budgets and support budget execution
Manage the SVP’s calendar, travel coordination, briefing materials, appointments, agendas and programs
Support the SVP’s use of data systems, including meeting-note entry and report generation
Lead administrative support for Finance and Investment Subcommittee meetings
Prepare meeting materials, communications, logistics, minutes, dockets and document archives
Implement meeting operating guidelines and serve as administrative liaison to the Finance and Investment Subcommittee
Respond to Board member inquiries and provide service to committee members
Coordinate Welcome Experience coverage, building maintenance and parking services with Guest Services
Liaise with the C. Brewer Building Property Manager regarding building maintenance and repairs
Oversee HCF’s Oahu office facility, common work areas, security, office protocols and procedures
Identify and recommend vendors for office support supplies and services
Provide FIAT administrative support for travel, meetings, agendas, materials and minutes
Conduct research and make proactive recommendations for special projects
Handle phone calls and emails from staff, vendors, nonprofit leaders and other contacts
Maintain files, reports, policies, procedures, calendars and departmental information
Monitor department timesheets and process reimbursements
Support team processes and systems, project timelines, deliverables and budgets
Prepare client-facing presentations, proposals and performance reports
Collaborate with executive assistants and internal departments to improve efficiency and relationship management
Represent HCF in the community and perform other assigned tasks

Requirements

What you’ll need

Bachelor’s degree preferred or five (5) years of experience supporting at an executive or managerial level required
High level of proficiency in Microsoft Outlook, Microsoft Word, Excel, Internet research, PowerPoint and databases
High level of discretion with sensitive or confidential client and donor information
Excellent research, analytical, writing, proofing, presentation and organizational skills
Attention to detail and ability to work under deadline pressures and manage multiple assignments accurately and promptly
Strong problem-solving skills
Ability to manage peer efforts, logistics and recommendations to produce tangible results
Strong leadership and work ethic skills
Accounting or bookkeeping experience a plus
Demonstrated passion for the betterment of Hawai‘i and its people
Knowledge, sensitivity and understanding of Hawai‘i’s multicultural community
Ability to thrive in a highly collaborative and flexible organization
Exceptional customer-service-oriented interpersonal skills and effective verbal and written communication
Demonstrated experience achieving goals independently and through others
Ability to represent HCF in a poised and professional manner
Commitment to high-quality service
Required travel as needed
Ability to operate general office equipment
Ability to lift, carry, push or pull up to 25 lbs. of office material or equipment

Benefits

Comp & perks

Ability to work remotely
Flexible hours as needed per needs of the business
General office hours Monday through Friday, 8:00 am to 5:00 pm
Professional and collaborative work environment
Opportunity to support HCF’s mission and community impact