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Documentation Coordinator
Healthcare Management Solutions, LLC. Receive and process medical records and supporting documentation submitted for review .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing medical records and healthcare documentation while ensuring compliance with HIPAA regulations. Proficient in organizing, tracking, and reviewing documentation with strong attention to detail and effective communication skills.
Highest-signal resume keywords
Medical Records ManagementHIPAA ComplianceAttention To DetailMicrosoft Office ProficiencyHealthcare Documentation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Medical RecordsDocument ManagementHealthcare Administrative ProcessesQuality Review SupportValidation ActivitiesAudit Activities
Soft Skills
Organizational SkillsTime-Management SkillsWritten CommunicationCustomer Service Skills
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft Teams
Industry Keywords
Protected Health InformationHelp Desk SupportDocumentation StandardsQuality Control Requirements
About the role
Key responsibilities & impact- Receive and process medical records and supporting documentation submitted for review
- Conduct an initial review of records to confirm completeness and identify missing or incomplete documentation
- Prepare, organize, and redact documentation as needed before records are assigned for review
- Maintain accurate tracking of records throughout the intake and review process
- Assign cases to project reviewers based on established procedures, workload, and project requirements
- Monitor case assignments and help ensure records move through the review process within established timelines
- Assist with responding to project Help Desk inquiries related to record submission, documentation requirements, review status, and other routine questions
- Escalate incomplete records, unusual submissions, or other issues to appropriate project staff
- Maintain the confidentiality and security of medical records and other sensitive information
- Follow established project procedures, documentation standards, and quality control requirements
- Support other administrative and documentation activities associated with the project, as needed
Requirements
What you’ll need- High school diploma or equivalent required
- Associate or bachelor’s degree preferred
- Experience working with medical records, healthcare documentation, document management, or healthcare administrative processes preferred
- Strong attention to detail and ability to identify missing, incomplete, or inconsistent documentation
- Strong organizational and time-management skills
- Ability to manage multiple records, assignments, and deadlines simultaneously
- Comfortable working independently in a fully remote environment
- Strong written communication and customer service skills
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
- Experience supporting healthcare quality review, medical record review, validation, or audit activities preferred
- Familiarity with HIPAA and appropriate handling of protected health information (PHI)
- Experience supporting a Help Desk, shared mailbox, or similar customer inquiry function
Benefits
Comp & perks- Fully remote position
- Full-time employment