Temporary Part-Time Events Coordinator

Hearst Health

. Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events .

Posted 10/16/2026part-timeNew York City • New York • United StatesJuniorMid-Level💰 $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing event logistics, client communications, and documentation. Capable of anticipating needs and providing proactive support to ensure successful event execution.

Highest-signal resume keywords

Event PlanningClient ServicesOrganizational SkillsCommunication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationInvoice TrackingContract PreparationDocumentation ManagementOn-Site Execution

Soft Skills

Proactive ApproachWarm CommunicationReliable Follow-ThroughSound Judgment

Industry Keywords

HospitalityEvent ManagementClient RelationsFast-Paced Environment

About the role

Key responsibilities & impact

Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events
Coordinate with the operations team to identify and secure the right spaces for each event
Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation
Serve as a warm, reliable point of contact for clients, answering questions, sharing updates, and keeping plans moving forward
Anticipate event needs, identify potential challenges, and proactively address details to help ensure successful execution
Support the preparation and execution of event contracts while keeping paperwork organized and moving toward completion
Track invoices and follow up with clients and internal teams to help ensure payments are received on time
Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed

Requirements

What you’ll need

2+ years of experience in events, hospitality, client services, or a related field, or equivalent experience
Exceptional organizational skills and the ability to keep multiple projects, deadlines, and details moving at once
Warm, polished communication skills and confidence working directly with clients and internal partners
A proactive, can-do approach with the ability to anticipate needs and jump in wherever support is needed
Strong attention to detail and an instinct for the thoughtful touches that make events feel smooth and memorable
Reliable follow-through, sound judgment, and a willingness to get into the details when the job calls for it
Comfort working in a fast-paced environment where priorities may shift and hands-on support is sometimes required
Ability to work in the office four days per week, with flexibility to support event setup and cleanup as needed