Events Operations Coordinator

HighLevel

. Own swag and event kit operations, including inventory tracking, audits, fulfillment, restocking, expense tracking, and process improvements .

Posted 10/26/2026full-timeDallas • Texas • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project management skills, with proficiency in logistics, event coordination, and administrative support. Capable of collaborating across departments while maintaining professionalism and discretion in handling sensitive information.

Highest-signal resume keywords

Event CoordinationLogistics ManagementGoogle Workspace ProficiencyInventory TrackingStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementInventory TrackingShipping LogisticsProject Management

Soft Skills

Excellent Communication SkillsAdaptabilityProblem-Solving AbilitiesDetail-Oriented MindsetProactive Attitude

Tools & Technologies

Google WorkspaceClickUpSpreadsheetsFreshdesk

Certifications & Qualifications

Bachelor’s Degree in Business AdministrationBachelor’s Degree in OperationsBachelor’s Degree in Hospitality

Industry Keywords

Vendor ManagementBudgetingOffice OperationsEvent LogisticsAdministrative Support

About the role

Key responsibilities & impact

Own swag and event kit operations, including inventory tracking, audits, fulfillment, restocking, expense tracking, and process improvements
Manage shipping and logistics for events and internal requests, ensuring timely preparation, coordination, and delivery of materials
Support on-site event execution, including setup and teardown, vendor coordination, and hands-on logistical support
Collaborate with Events, People Ops, Affiliate, Marketing, Communications, and Operations on internal activations and event logistics
Maintain internal SOPs, trackers, dashboards, and reporting
Provide office and administrative support, including supply management, vendor communication, receiving deliveries, visitor support, and backup Freshdesk assistance
Assist with storage planning and organization for the Dallas office
Work in the Dallas office five days a week, with schedules adjusted based on the events calendar
Back up the Office Administrator with front desk coverage, visitor assistance, and general administrative support
Provide operational and logistical support for HighLevel’s Chapter and Education programs, including materials, swag, shipping, and fulfillment

Requirements

What you’ll need

2+ years of experience in event coordination, logistics, operations, or administrative support roles
Strong organizational skills and a detail-oriented, follow-through mindset
Proficiency with Google Workspace, ClickUp, spreadsheets, and multiple systems
Excellent communication and collaboration skills across departments
Adaptability and resilience when navigating shifting priorities
Proactive, accountable, eager to learn, and ready for challenges
Discretion and professionalism when handling sensitive information
Bachelor’s degree or equivalent experience in Business Administration, Operations, Hospitality, or related fields
Experience with shipping logistics, inventory tracking, and travel coordination preferred
Familiarity with vendor management, budgeting, or office operations is a plus
Strong organizational and project management skills, with the ability to manage multiple projects simultaneously
Proven ability to work independently when needed
Demonstrated problem-solving and conflict management abilities
Excellent verbal and written communication skills
Ability to lift and move event supplies and equipment as needed
Availability to work and attend in-person or virtual meetings Monday through Friday, 9:00 am–5:00 pm CST, with schedules changing for events
Ability to represent HighLevel professionally and enthusiastically at in-person events

Benefits

Comp & perks

Global, remote-first environment
Equal Opportunity Employer
Voluntary demographic information process; information kept separate and not used in hiring decisions