Payroll Administration Specialist

Highmark Health

. Process multi-state payroll for a large employee base with numerous FEINs on a weekly, bi-weekly, or monthly basis .

Posted 11/11/2026full-timeUnited StatesMid-LevelSenior💰 $27 - $42 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in multi-state payroll processing, ensuring compliance with federal, state, and local regulations while maintaining accurate payroll records and documentation. Proficient in payroll systems and analytical skills to resolve inquiries and improve processes.

Highest-signal resume keywords

Payroll ProcessingWorkday ExperienceKronos ExperiencePayroll ComplianceAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Multi-State Payroll ProcessingGross To Net CalculationsPayroll AdjustmentsYear-End ProcessingMathematical ConceptsExcel (VLOOKUP, Pivot Tables)Payroll ReconciliationReport GenerationEIB LoadsPay Audits

Soft Skills

Problem-Solving SkillsDiscretionAttention To Detail

Tools & Technologies

Microsoft Office SuiteHRISThird-Party Banking Systems

Industry Keywords

FLSAPayroll RegulationsTax LawsLeave AdministrationInternal ControlsAudit Requirements

About the role

Key responsibilities & impact

Process multi-state payroll for a large employee base with numerous FEINs on a weekly, bi-weekly, or monthly basis
Ensure accurate and timely payroll disbursement and compliance with federal, state, and local regulations, including FLSA
Maintain employee payroll records and reconcile payroll accounts
Prepare management reports
Calculate and process payroll adjustments for time off, leave, compensation, benefits, and overpayments, including Gross to Net calculations
Perform year-end processing, including repayment corrections before W-2 finalization
Handle garnishment inquiries and off-cycle payroll processing and settlements
Develop and maintain documentation, training materials, SOPs, and HRSO FAQs
Assist with HRIS feature implementation and process improvements
Generate reports and analyses and perform EIB loads and validations
Resolve employee payroll inquiries and escalations through the service request system
Serve as a subject matter expert for paycheck issues involving benefits, 401(k), and leave of absence
Maintain payroll procedures and documentation for internal controls and audit requirements
Conduct pay audits for accuracy and compliance
Manage banking through a third-party system, including ACH returns and positive pay
Process AHN and HM wires and check requests for deductions
Perform other duties as assigned

Requirements

What you’ll need

3 years of experience in payroll processing, with demonstrable experience in all listed responsibilities
Experience with Workday and Kronos or related system
Strong understanding of payroll regulations, tax laws, and leave administration
Proficiency in Microsoft Office Suite
Proficient in mathematical concepts and calculations and identifying errors
Intermediate Excel knowledge (VLOOKUP and Pivot tables)
Strong analytical and problem-solving skills
Ability to handle confidential information with discretion
Bachelor's degree is not required; 3 years of related and progressive experience may substitute for a bachelor's degree
Language requirement other than English: None
Travel required: 0%-25%