Senior Payroll Administration Specialist

Highmark Health

. Process multi-state payroll for a large employee base with numerous FEINs on a weekly/bi-weekly/monthly basis, ensuring accurate and timely disbursement and regulatory compliance .

Posted 11/11/2026full-timeUnited StatesSenior💰 $32 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in multi-state payroll processing, regulatory compliance, and payroll system management, with strong analytical skills for error identification and resolution. Proficient in developing documentation and training materials while providing exceptional customer service and communication.

Highest-signal resume keywords

Multi-State Payroll ProcessingWorkday ExperienceKronos ExperiencePayroll Regulations KnowledgeAdvanced Microsoft Excel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll ReconciliationPayroll Adjustments CalculationYear-End Payroll ManagementEIB Loads and ValidationsAudit PreparationMathematical CalculationsDocumentation DevelopmentQuality Control AuditsGarnishments Management

Soft Skills

Customer Service SkillsAnalytical SkillsProblem-Solving SkillsCommunication SkillsInterpersonal Skills

Tools & Technologies

Microsoft Office SuiteHRIS SystemsPayroll SystemsVendor Management Systems

Industry Keywords

Regulatory ComplianceTax LawsLeave AdministrationConfidential Information HandlingPayroll Procedures

About the role

Key responsibilities & impact

Process multi-state payroll for a large employee base with numerous FEINs on a weekly/bi-weekly/monthly basis, ensuring accurate and timely disbursement and regulatory compliance
Maintain employee payroll records, reconcile payroll accounts, generate management reports, and prepare for audits
Calculate and process payroll adjustments related to time off, leave, compensation, benefits, retro adjustments, and overpayments
Manage year-end payroll activities, garnishments, off-cycle payroll processing, and settlements
Develop and maintain documentation, training materials, SOPs, and HRSO FAQs
Assist with HRIS feature implementation, reporting, analysis, and process improvements
Perform EIB loads, validations, and high-level quality control audits
Respond to employee inquiries and escalations through the service request system
Liaise with third-party vendors and union representatives
Provide subject matter expert support for enterprise-wide HR-related pay issues
Maintain payroll procedures and documentation and ensure regulatory, policy, internal-control, and audit compliance
Administer collections and clawbacks for sign-on, retention, performance, tuition reimbursement, and severance agreements
Manage banking through the vendor system, including ACH returns and positive pay
Process AHN and HM wire transfers and check requests for deductions
Lead testing and validation of new payroll implementation procedures
Oversee the comprehensive payroll checklist throughout the payroll cycle
Conduct peer reviews of complex payroll tasks, including off-cycle payments and overpayment corrections
Perform other duties as assigned or requested

Requirements

What you’ll need

5 years of experience in payroll processing, with demonstrable experience in all listed responsibilities.
Experience with Workday and Kronos or related system
Strong understanding of payroll regulations, benefits, tax laws, leave administration, and their impact on pay
Proficiency in Microsoft Office Suite
Proficient in mathematical concepts and calculations and identifying and mitigating errors
Proficient in advanced Microsoft Excel functionalities
Strong Customer Service skills
Strong analytical and problem-solving skills
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
Physical work site required
0%-25% travel required
5 years of related and progressive experience in lieu of bachelor's degree
Language requirement other than English: None