Administrative Assistant 4

HII

. Set up and maintain files . Interview callers and make proper referrals . Arrange meetings and conferences . Receive, refer, or answer mail . Review drafts and finished documents for grammatical usage . Answer

Posted 9/21/2026full-timeNewport News • Virginia • United StatesMid-LevelSenior💰 $59,000 - $74,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and organizational capabilities, including proficiency in Microsoft Office Suite and experience in managing department workflows, travel accounting, and event planning. Familiarity with NNS systems and protocols enhances the ability to coordinate critical operations effectively.

Highest-signal resume keywords

Microsoft Outlook ProficiencyEvent Planning and CoordinationTravel Accounting ManagementInvoice Processing Using Process DirectorBadging Support Including DBIDS

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SkillsCustomer Service SkillsScheduling and CoordinationDocument Review and TranscriptionInvoice ProcessingTravel ManagementWorkflow ManagementMeeting PlanningData Compilation and ReportingSecurity Clearance Processing

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal SkillsAttention to DetailProblem-Solving Skills

Tools & Technologies

ADTRAVREZDESKProcess DirectorMicrosoft ExcelMicrosoft PowerPointMicrosoft VisioMicrosoft SharePointDBIDSVMSMyHR

Industry Keywords

Nuclear Propulsion Test EngineeringVisitor ProtocolsEmployee BadgingFacility Service RequestsRewards and Recognition Programs

About the role

Key responsibilities & impact

Set up and maintain files
Interview callers and make proper referrals
Arrange meetings and conferences
Receive, refer, or answer mail
Review drafts and finished documents for grammatical usage
Answer questions about office operations and established policies and procedures
Gather, compile, and report information relevant to the supervisor's assignments
Take and transcribe dictation as needed
Coordinate critical administrative operations for the Director of the Nuclear Propulsion Test Engineering Department
Coordinate visitor access, employee badging, travel accounting, IT and facility requests, clinic scheduling, workflow processes, calendar management, events, and employee recognition programs
Process invoices, payroll adjustment forms, security clearance forms, and facility service requests
Plan small events and staff meetings and document minutes/actions
Organize directorate strategic documents and communications
Provide food for working lunches
Coordinate rewards and recognition programs

Requirements

What you’ll need

High School/GED and 6 years of additional education and/or experience
U.S. Citizenship required
Computer skills, administrative skills, or customer service skills required to execute the job efficiently
Experience or ability to obtain training and qualification in scheduling and coordinating visitor protocols, including badging, parking, and pick-up plans
Ability to manage department workflow, employee reporting relationships, and organizational hierarchy
Ability to generate and process IT requests for computers, cell phones, and access needs
Ability to prepare and submit travel accounting documents, including pre-trips/travel authorizations, approvals, bookings, and expense reports
Ability to use ADTRAV and REZDESK for travel management
Invoice processing using Process Director
Rewards and recognition coordination and tracking
Payroll adjustment forms processing
Security clearance form processing
Facility service requests
Small event and staff meeting planning and minutes
Organization of directorate strategic documents and communications
Proficiency in Microsoft Outlook, Excel, PowerPoint, Visio, and SharePoint
Ability to submit Drive-In tag requests
Ability to plan meetings and document meeting minutes/actions
Clinic notices and communications
Badging support, including DBIDS and Red Badge
Knowledge and experience with NNS systems and protocols preferred, including VMS, MyHR, CUAS, SMAX, ADTRAV, REZDESK, Process Director, FSRs, Drive-In tag requests, and access badges to SY or Naval Station locations

Benefits

Comp & perks

Medical, prescription drug, dental and vision plan choices
On-site health centers
Tele-medicine
Wellness resources
Employee assistance programs
Savings plan options (401K)
Financial education and planning tools
Life insurance
Tuition reimbursement
Employee discounts
Early childhood and post-secondary education scholarships
Competitive benefits
Valuable educational and training programs for continual career growth