Refit Project Administrator

Hill Robinson

. Provide general secretarial and administrative support to the senior project manager and project team on a busy yacht refit project .

Posted 10/12/2026contractRemote • SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities in a project-based environment, with proficiency in document control, meeting facilitation, and communication. Familiarity with procurement and contract management principles enhances support for project teams in yacht building and refit projects.

Highest-signal resume keywords

Project AdministrationDocument ControlMicrosoft ExcelStrong Verbal And Written CommunicationProcurement And Contract Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationDocument ControlProcurement PrinciplesContract Management PrinciplesMinute TakingProcess Documentation

Soft Skills

OrganisedSelf-StarterInterpersonal SkillsAbility To Work Under Pressure

Tools & Technologies

Microsoft ExcelMicrosoft WordSharePointEmail Management SystemsTask Management Systems

Industry Keywords

Yacht BuildingYacht RefitShipbuildingShip RepairMultidisciplinary Team

About the role

Key responsibilities & impact

Provide general secretarial and administrative support to the senior project manager and project team on a busy yacht refit project
Assist with email management, calendar organisation and document control
Identify incoming documents and initiate process flows
Update registers and maintain hard-copy and electronic files
Coordinate meeting requests, agendas and minutes of meetings
Facilitate meetings, including note/minute taking
Use the company’s email, filing and task management systems to ensure the project team has the latest information
Assist with creating and documenting processes and procedures for use on the project

Requirements

What you’ll need

Demonstrable track record in a similar project-based administrative role in a yacht building/refit, shipbuilding or ship repair environment
Organised, self-starter, capable of working alone in a high-pressure environment
Good interpersonal skills, comfortable working in a multi-disciplined, multinational team
Strong verbal and written communication skills in the English language
Some knowledge of the Spanish language is useful but not essential
Proficient in Microsoft Excel, Word and SharePoint
Some knowledge of procurement and contract management principles, including purchase orders, invoices, contract variations, and related processes is desirable
Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project, ideally in the yacht building/refit, shipbuilding or ship repair environment
Right to live and work in Europe, specifically Spain