Project Administrative Assistant

HMC Architects

. Provide administrative support to construction administrators, project managers, and principals throughout projects .

Posted 10/7/2026full-timeSan Diego • California • United StatesJuniorMid-Level💰 $19 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and multitasking abilities while providing administrative support in a fast-paced construction environment. Proficient in document control, client interaction, and project data management to ensure timely project execution.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyDocument ControlClient InteractionOrganizational SkillsAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ControlProject Data EntryMeeting Minutes WritingGeneral Office Duties

Soft Skills

Detail-OrientedMultitaskingEnergeticAbility to Establish Priorities

Certifications & Qualifications

High School Diploma

Industry Keywords

Construction IndustryClient FeedbackRFI ManagementVendor Coordination

About the role

Key responsibilities & impact

Provide administrative support to construction administrators, project managers, and principals throughout projects
Interact with employees, consultants, clients, contractors, and office guests
Perform document control during all project phases
Respond to client needs and service requests and solicit client feedback
Act as a point of contact for architects, clients, consultants, contractors, and construction services teams
Complete project data entry on various platforms
Establish priorities and organize work to meet department, program, project, and firm deadlines
Participate in meetings and follow up on required actions
Write and distribute meeting minutes for projects and project managers
Plan and organize work assignments
Manage governing agency submissions and communications
Route RFIs, submittals, change documents, and correspondence between contractors and the design team
Perform light general office duties
Set up conference rooms and coordinate with vendors

Requirements

What you’ll need

High School Diploma required; two (2) years college related courses preferred, or equivalent experience
Minimum two (2) years general and administrative office experience
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Detail-oriented and able to multitask
Energetic and adept at succeeding in a fast-paced environment
Organizational skills and ability to establish priorities, objectives, and deadlines
Familiarity with the construction industry desired, but not required

Benefits

Comp & perks

Employee ownership after one year with company-provided shares at no cost
Flexible work arrangements, including work from home Mondays and Fridays
Company-paid wellness courses
On-site gyms at select locations
Access to financial advisors
Discounts to wellness platforms and gyms
LinkedIn Learning access
Business development training
Supportive mentorship
Company-paid ARE study materials
Company-paid exam fees
Licensure completion bonuses
Bonus opportunities
Equity/employee stock ownership grants
401(k)
Student loan repayments
Wellness programs
Medical insurance
Dental insurance
Vision insurance
Paid time off
Holidays above industry standard
Volunteerism through the Designing Futures Foundation