Senior Administrative Assistant

. Maintain multiple calendars and schedule appointments .

Posted 9/25/2026full-timeCharlotte • North Carolina • United StatesSeniorWebsite

Key responsibilities & impact

Maintain multiple calendars and schedule appointments
Coordinate and schedule meetings and prepare meeting agendas
Coordinate travel and accommodation logistics and prepare travel itineraries
Screen incoming calls, emails, letters and visitors
Answer routine questions and provide information on behalf of the manager
Sort and distribute incoming mail and prepare outgoing mail
Route or answer routine correspondence
Communicate management’s instructions or desires and initiate follow-up action
Furnish and obtain information from executives or outside representatives
Prepare reports by gathering and summarizing data from multiple sources
Compose and produce correspondence, reports and presentations using word processing, graphics and spreadsheet software
Organize and maintain electronic and hardcopy office files and records
Prepare and submit expense reports with supporting documentation and accurate coding
Transcribe dictation, including technical or confidential subjects
Perform other duties as assigned

What you’ll need

High School Diploma/GED or equivalent
4 years related administrative experience
Ability to maintain confidentiality
Planning, time management and organizational skills
Ability to balance multiple tasks and changing priorities
Attention to detail
Demonstrated ability to compose, edit and proof read written documents, including routine letters, business correspondence and reports of varying complexity
Proficiency with Outlook, Word, Excel, PowerPoint and various HNTB software applications
Visa sponsorship is not available for this position

Comp & perks