Executive Assistant

HockeyStack

. Manage scheduling and administrative tasks, including coordinating meetings, managing calendars, and resolving scheduling conflicts .

Posted 10/13/2026part-timeRemote • BulgariaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while effectively supporting executive teams in fast-paced environments. Proficient in managing multiple priorities and maintaining discretion in handling confidential information.

Highest-signal resume keywords

Executive Assistant ExperienceStrong Organizational SkillsGoogle Workspace ProficiencyExcellent Communication SkillsProblem-Solving Ability

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Time-ManagementInitiativeResourcefulnessFlexibilityDiscretion

Tools & Technologies

Google WorkspaceCalendarsSpreadsheetsCommunication Platforms

Industry Keywords

US-Based CompaniesAI StartupsAdministrative CoordinationOperations Support

About the role

Key responsibilities & impact

Manage scheduling and administrative tasks, including coordinating meetings, managing calendars, and resolving scheduling conflicts
Coordinate files, updates, and information from different stakeholders into organized resources
Follow up on outstanding tasks, missing information, and deadlines
Coordinate with building management, vendors, and service providers to resolve office issues and arrange repairs
Order snacks, supplies, and other office necessities
Coordinate cleaning services and office maintenance
Research solutions, identify resources, and take ownership of tasks through completion
Anticipate needs, identify gaps, and address potential issues before escalation
Handle ad hoc requests as business needs evolve
Support the executive team and keep day-to-day operations running smoothly

Requirements

What you’ll need

Experience supporting US-based companies, particularly AI startups
Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Coordinator, or in a similar role
Strong bias toward action and ability to take initiative
Excellent organizational and time-management skills
Ability to manage multiple priorities and follow through on commitments
Confidence communicating with different stakeholders and persistently following up
Strong problem-solving skills and resourcefulness with minimal supervision
Excellent written and verbal English communication skills
Comfort using Google Workspace, calendars, spreadsheets, and communication platforms
Discretion and good judgment when handling confidential information
Flexibility and willingness to handle a wide range of administrative and operational tasks
Willingness to work within Pacific Time (PT) hours

Benefits

Comp & perks

Fixed monthly compensation
Flexible hours, approximately 10 hours per week (around 40 hours per month)
Remote work
Open to candidates globally
Opportunity to join a rapidly growing company with meaningful backing and real traction