Office Assistant – Event Coordinator

Holcim

. Lead the planning, coordination, and execution of the annual company event as the main internal liaison with an external event management partner .

Posted 11/6/2026contractZurich • SwitzerlandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Office Management and Event Organization, with a strong focus on logistics, coordination, and communication. Proficient in managing vendor relations and ensuring a safe and efficient workplace environment.

Highest-signal resume keywords

Office ManagementEvent OrganizationFluent In German And EnglishGoogle WorkspaceSAP Self-Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementOffice Supply ProcurementExpense ReportingParticipant Coordination

Soft Skills

Strong Organizational AbilitiesMultitaskingService-MindedOpen-MindedReliable Team Player

Tools & Technologies

Google WorkspaceMicrosoft Office SuiteSAP Self-ServiceConcur

Industry Keywords

Corporate EventsWorkplace SafetyErgonomicsEvent CommunicationsLandlord Relations

About the role

Key responsibilities & impact

Lead the planning, coordination, and execution of the annual company event as the main internal liaison with an external event management partner
Oversee site logistics, entertainment, catering arrangements, participant coordination, and event communications
Support smaller office celebrations, staff meetings, and team activities
Manage landlord relations, maintenance, repairs, cleaning services, printers, coffee machines, and office supplies
Welcome visitors, manage access-control badges, and handle calls, couriers, and mail
Prepare desks and equipment for newcomers and ensure workstations are properly equipped
Serve as local office ambassador for workplace safety, ergonomics, and health guidelines
Assist employees and executive guests with hotels, flights, and transport
Assist with office-supply procurement, follow up on office expenses, and handle SAP expense reports
Liaise with the IT helpdesk for daily requests, mobile-phone orders, and door-access management

Requirements

What you’ll need

Proven experience in Office Management and Event Organization (corporate events experience preferred)
Fluent in both German and English (spoken and written)
Available for 3–4 months with 100% presence at the Zurich office
Availability of 80% to 100% of FTE
Good knowledge of Google Workspace (Gmail, Drive, Docs) and Microsoft Office Suite
Experience with SAP Self-Service / Concur is an advantage
High personal integrity
Strong organizational and multitasking abilities
Service-minded and open-minded
Reliable team player

Benefits

Comp & perks

Monthly Lunch Allowance provided on top of base salary
Temporary assignment of 3 to 4 months
Dynamic, international team context based in central Zurich