Administrative Assistant – General Pool

. Manage attorney calendars, schedule appointments and meetings, and maintain important deadlines .

Posted 10/15/2026full-timeRemote • Colombia, Dominican Republic, HondurasMid-LevelSeniorWebsite

Key responsibilities & impact

Manage attorney calendars, schedule appointments and meetings, and maintain important deadlines
Organize, maintain, and update electronic client files and legal documents
Answer incoming calls, respond to emails, and communicate professionally with clients and team members
Prepare, format, and update legal documents using established templates and instructions
Assist with document filing, data entry, and general administrative tasks
Coordinate appointments and follow up on pending requests
Maintain accurate records and handle confidential information appropriately
Provide ongoing administrative support to attorneys and legal staff

What you’ll need

Previous experience working with a U.S.-based law firm (required)
Bilingual proficiency in English and Spanish (C1 English level preferred)
Experience with calendar management, document preparation, and file organization
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
Ability to follow templates, instructions, and established procedures accurately
Strong organizational skills, attention to detail, and ability to multitask
Comfortable handling phone calls and communicating directly with U.S.-based clients
Reliable internet connection and a professional remote work environment
Familiarity with legal terminology and general law firm procedures
Experience using legal case management software
Previous experience supporting attorneys or paralegals remotely

Comp & perks