Student Records Supervisor

Horizons Youth Services

. Direct, implement, and supervise all aspects and functions of student records and accountability .

Posted 10/15/2026full-timeMilwaukee • Wisconsin • United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong management and leadership skills in supervising student records and accountability functions, ensuring compliance with privacy requirements and effective collaboration with staff and contractors.

Highest-signal resume keywords

Supervisory ExperienceMicrosoft ApplicationsManagement SkillsLeadership SkillsValid State Drivers’ License

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Student Records ManagementAccountability MonitoringPerformance EvaluationReport DevelopmentTransportation Coordination

Soft Skills

CollaborationCommunicationProblem-Solving

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

CISPRHDLMS 7Student Personal InformationClothing Allowance Systems

About the role

Key responsibilities & impact

Direct, implement, and supervise all aspects and functions of student records and accountability
Provide quality services to students
Directly supervise the records clerk
Serve as gatekeeper of applicant files
Monitor student records and credentials input
Supervise and evaluate personnel regarding performance, disciplinary actions, and promotions
Ensure updated status of pending arrivals in CIS
Schedule sufficient arrivals to achieve and maintain contracted design capacity
Collaborate with OA contractors in the geographic assignment plan
Ensure morning accountability checks and daily morning reports are completed and distributed
Collaborate with counselors to return absent students to the Center
Develop and distribute morning, OMS projections, pending arrivals, projected separations, and other management-requested reports
Coordinate commercial transportation for students in compliance with PRH and DLMS 7
Establish and implement clothing allowance systems and maintain signed receipts
Establish and implement systems for student personal and transition allowances
Safeguard student personal information in accordance with privacy and disclosure requirements
Participate in staff training
Perform other duties as assigned

Requirements

What you’ll need

One-year supervisory experience required
Knowledge of Microsoft applications required
Strong management and leadership skills required
High School Diploma or GED required
Valid State Drivers’ License
Ability to perform each essential duty satisfactorily
Ability to sit, stand, and walk; reach with hands and arms; talk and listen
Ability to lift and/or move up to 25 pounds occasionally
Close, distance, and peripheral vision capabilities
Reasonable accommodations may be made for individuals with disabilities

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
AD&D insurance
Short-term disability
Long-term disability
Employee Assistance Program
Tuition reimbursement
Vacation/sick time
12 paid holidays
Growth and development opportunities