Accounts Payable Supervisor

Hot Topic

. Lead the AP team day-to-day by assigning work, setting priorities, and coaching and developing team members.

Posted 11/5/2026full-timeCity of Industry • California • United StatesMid-LevelSenior💰 $68,000 - $78,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in full-cycle accounts payable management, including supervision of staff, invoice processing in Oracle, and adherence to GAAP standards. Proficient in reconciliation, 1099 reporting, and SOX compliance, with strong communication skills to effectively engage with vendors and internal stakeholders.

Highest-signal resume keywords

Accounts Payable ManagementOracle ERP ExperienceGAAP KnowledgeP-Card Program AdministrationSOX Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Full-Cycle Accounts PayableInvoice ProcessingReconciliation Skills1099 ReportingAdvanced Excel SkillsPayment ControlsInvoice Workflow AutomationEscheatment ManagementVendor Setup AccuracyMonth-End Close

Soft Skills

Clear Written CommunicationService Mindset

Tools & Technologies

Oracle FusionP-Card ProgramExcel (Pivot Tables, VLOOKUP/XLOOKUP)

Industry Keywords

Retail ExperienceMulti-Entity ManagementUSD/CAD TransactionsInternal Audit SupportFraud Controls

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Lead the AP team day-to-day by assigning work, setting priorities, and coaching and developing team members.
Oversee invoice routing and approval workflow in Oracle Fusion.
Review and approve department journal entries and reconciliations.
Review supplier setups and changes for accuracy and fraud controls.
Respond to vendor, store, and internal inquiries by email in a timely manner.
Process payments as needed, including urgent wire requests.
Administer the P-Card program, including card ordering and cancellation, password resets, cardholder issue resolution, approval hierarchy maintenance, cost center and GL code updates, transaction data downloads, and twice-monthly cardholder communications.
Serve as backup for payments functions, including check runs, ACH, and wires.
Provide month-end commentary and variance explanations.
Assist with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
Respond to internal and external audit requests.
Maintain and update SOX narratives and support AP control testing.
Initiate voids and stop payments.
Reconcile the AP payment card and track the annual-spend rebate.
Manage escheatment and unclaimed property filings.
Manage non-standard vendor setups and payment types, including foreign vendors and one-time payees.
Identify and lead process improvements and automation opportunities in Oracle.

Requirements

What you’ll need

5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.
Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
Strong reconciliation skills and working knowledge of GAAP and month-end close.
Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
Experience supporting SOX controls and external audits.
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
Clear written communication and a service mindset with vendors and internal partners.
Retail or multi-entity and multi-location experience, including USD/CAD transactions.
P-Card program administration experience.
Familiarity with invoice workflow automation.
Experience with sales/use or property tax processes.