Office Manager / Office Assistant

HR factory GmbH

. Provide day-to-day administrative support to the CEO, including calendar coordination, meeting arrangements and communication with external partners .

Posted 11/11/2026full-timeVilnius • LithuaniaMid-LevelSenior💰 €24,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with a focus on supporting executive leadership and enhancing team collaboration. Proficient in managing office operations and fostering a positive work environment while utilizing modern productivity tools.

Highest-signal resume keywords

Calendar CoordinationOffice AdministrationEvent OrganizationTime ManagementProactive Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationCalendar CoordinationDocument PreparationMeeting ArrangementSupplier Coordination

Soft Skills

OrganizedReliableAttentive To DetailFriendlyProactive

Tools & Technologies

AI Productivity Tools

Industry Keywords

HR AdministrationEmployee OnboardingTeam ActivitiesOffice Supplies ManagementWorkflow Organization

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the CEO, including calendar coordination, meeting arrangements and communication with external partners
Coordinate suppliers and order office and kitchen supplies
Handle everyday office needs and help keep the office running smoothly
Support HR-related administration, including employee vacation requests and onboarding
Organize team activities, celebrations and company events
Create a welcoming and enjoyable office environment
Take initiative, anticipate needs and independently handle everyday tasks and challenges

Requirements

What you’ll need

Organized, reliable and attentive to detail
Proactive and independent, taking initiative rather than waiting for instructions
Friendly, approachable and comfortable communicating with different people
Creative and enthusiastic about bringing people together and organizing team activities
Good prioritisation and time-management skills
Very good English, both written and spoken
Some understanding of office administration and willingness to learn
Familiarity with modern AI productivity tools for drafting, research, scheduling support, document preparation, coordination, and workflow organization is a strong bonus

Benefits

Comp & perks

Collaborative and supportive work environment
Startup energy with real substance
Hybrid work model
An environment where you can take ownership and make your mark
Salary from 2000 per month (gross), with salary expectations discussed based on competencies and experience