Office Manager – Office Assistant

HR factory GmbH

. Provide day-to-day administrative support to the CEO, including calendar coordination, meeting arrangements and communication with external partners .

Posted 11/12/2026full-timeVilnius • LithuaniaMid-LevelSenior💰 €24,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with a focus on supporting executive functions and enhancing team dynamics. Proficient in communication and time management, with a proactive approach to office administration and team engagement.

Highest-signal resume keywords

Calendar CoordinationMeeting ArrangementsOffice AdministrationTime ManagementEnglish Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office AdministrationDocument PreparationCoordinationScheduling SupportResearch

Soft Skills

Organizational SkillsAttention to DetailProactive AttitudeFriendly CommunicationCreativity

Tools & Technologies

AI Productivity Tools

Industry Keywords

HR AdministrationTeam ActivitiesEvent Organization

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the CEO, including calendar coordination, meeting arrangements and communication with external partners
Coordinate suppliers, order office and kitchen supplies, and handle everyday office needs
Support HR-related administration, including coordinating employee vacation requests and assisting with onboarding
Organise team activities, celebrations and company events
Help create a welcoming and enjoyable office environment
Take initiative, anticipate needs and independently handle everyday tasks and challenges

Requirements

What you’ll need

Someone organized, reliable and attentive to detail, who enjoys keeping things in order
A proactive and independent person who takes initiative rather than waiting for instructions
Friendly, approachable and comfortable communicating with different people
Creative and enthusiastic about bringing people together and organizing team activities
Good prioritisation and time-management skills
Very good English, both written and spoken
Some understanding of office administration and a willingness to learn
Familiarity with modern AI productivity tools for drafting, research, scheduling support, document preparation, coordination, and workflow organization is a strong bonus

Benefits

Comp & perks

Collaborative and supportive work environment
Startup energy with real substance
Hybrid work model
An environment where you can take ownership and make your mark