Operations and Executive Support Lead

HUB International

. Provide executive administrative support to executive members of the organization .

Posted 11/11/2026full-timeMcLean • Virginia • United StatesSenior💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive administrative support capabilities, including managing executive calendars, coordinating office operations, and maintaining confidentiality. Proficient in Microsoft Office Suite and skilled in communication, organization, and multitasking.

Highest-signal resume keywords

Executive Administrative SupportMicrosoft Office Suite ProficiencyOffice Management SoftwareStrong Written And Verbal CommunicationAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTask PrioritizationOffice Operations ManagementDocument PreparationClient Onboarding Management

Soft Skills

Organizational SkillsMultitaskingInterpersonal SkillsProfessionalismConfidentiality

Industry Keywords

Compliance AuditVendor ManagementTeam-Building ActivitiesOffice CleanlinessCommunication Facilitation

About the role

Key responsibilities & impact

Provide executive administrative support to executive members of the organization
Manage the Managing Director’s time, appointments, tasks, email, and phone calls; identify and elevate priorities
Manage the annual office compliance audit and coordinate with broker/dealer auditors and employees
Oversee day-to-day office operations, including escalation, delegation, decision-making, and management of an office manager
Coordinate office events, meetings, and team-building activities
Manage the life insurance process from application intake through policy issuance
Oversee office cleanliness, organization, stocking, and maintenance
Serve as primary contact for vendors and building management
Assist with employee lifecycle documentation, onboarding, access, and equipment
Handle office inquiries and troubleshoot issues
Manage executive calendars, meetings, presentations, and travel
Prepare, proofread, and edit correspondence, reports, and presentations
Screen and prioritize incoming communications and respond or redirect as needed
Coordinate executive meetings, agendas, notes, and action-item follow-up
Handle confidential information discreetly and professionally
Facilitate communication among executives, clients, and vendors
Manage the client onboarding team and ensure onboarding milestones are achieved
Coordinate client-specific presentation and meeting materials
Maintain the internal database and lead the team during transitions
Perform other responsibilities assigned by the Manager

Requirements

What you’ll need

Strong attention to detail with the ability to prioritize tasks effectively
Excellent organizational and multitasking skills
Strong written and verbal communication skills
Ability to maintain professionalism and confidentiality
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
Ability to work independently and as part of a team in a fast-paced environment
Positive, can-do attitude with excellent interpersonal skills

Benefits

Comp & perks

Comprehensive health, dental, vision, life, and disability insurance
Flexible Spending Account (FSA)
Health Savings Account (HSA)
401(k) accounts and retirement savings matching
Paid time off, including vacation, sick, and personal days
Paid parental leave
Wellbeing program
Eligible bonuses, equity, and commissions for some positions
Structured training
Licensing support
Ongoing development opportunities
Company-paid life and disability plans
Collaborative, high-performing culture
HUB Gives community impact opportunities