Senior Associate, Logistics

I'M GLOBALCITIZEN

. Manage complex domestic and international travel for the CEO, including travel with or in advance of the CEO .

Posted 11/4/2026full-timeNew York City • New York • United StatesSenior💰 $30 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex travel logistics and event coordination while maintaining confidentiality and discretion. Proficient in project management, financial reconciliation, and database management, with a strong ability to anticipate needs and solve problems in real time.

Highest-signal resume keywords

Travel ManagementProject ManagementFinancial ReconciliationEvent CoordinationConfidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel BookingItinerary CoordinationDatabase ManagementBudget TrackingContingency Planning

Soft Skills

DiscretionProblem SolvingFlexibilityTrustworthinessMature Attitude

Tools & Technologies

SalesforceAI Tools

Industry Keywords

Domestic TravelInternational TravelEvent ProductionLogistics CoordinationVendor Management

About the role

Key responsibilities & impact

Manage complex domestic and international travel for the CEO, including travel with or in advance of the CEO
Coordinate trip planning, travel bookings, itineraries, travel logs, and travel preferences
Coordinate on-the-ground logistics, including security, accommodation, transportation, and local vendors
Act as the real-time point of contact during trips, managing delays, changes, and contingencies
Liaise with the Office of the CEO, internal teams, external partners, and local vendors
Reconcile travel expenses and maintain accurate financial records
Support Office of the CEO operations, including Salesforce database updates and monthly financial reconciliation
Support event production and press convenings, including venue vetting and booking
Coordinate venues, catering, bar service, and vendors from setup through breakdown
Track event budgets, guest lists, and run-of-show details
Maintain the organization and presentation of the CEO office and team workspace
Backfill Executive Assistant duties as needed, including managing the CEO’s schedule and project-management task list
Run errands and arrange dinners, meals, and transportation
Handle confidential matters with discretion

Requirements

What you’ll need

Willingness and ability to travel as needed (up to 50%-60%)
Flexible availability, including outside standard office hours
Confidentiality, discretion, and trustworthiness
Ability to think ahead and problem solve in real time
Project management skills, including hitting deadlines, preparing travel briefs, and database management
Ability to anticipate needs and develop contingency plans
Required to be based in the New York City area
Must be authorized for employment in the USA
Ability to integrate AI tools into daily work
Competency in more than one language is beneficial
Mature attitude and comfort working with high-level and public figures

Benefits

Comp & perks

Medical, dental, vision, and life insurance
Commuter benefits
403(b) retirement savings + employer match
Generous paid time off (vacation, sick, and holidays)
Paid parental leave
Employee discounts
FSA/HSA
Professional Development Assistance
EAP
Hybrid work model with telecommuting on Mondays and Fridays