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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing part-time staff and coordinating league operations. Proficient in scheduling and applicant management tools to ensure efficient operations and effective staff training.
Highest-signal resume keywords
Staff ManagementScheduling ProficiencyClear Written CommunicationAdministrative Follow-ThroughExperience With Applicant Tools
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Staff RecruitmentBackground ChecksI-9 Work AuthorizationGame Day App ProficiencyVenue AssessmentAction Plan DevelopmentReport WritingTraining CoordinationIssue Resolution
Soft Skills
Self-DirectedOrganizedEffective Communication
Tools & Technologies
ConnecteamCareerPlugAsana
Industry Keywords
League OperationsPart-Time Staff ManagementSports ExperienceMarylandD.C.Virginia
Tech Stack
Tools & technologiesSpring
About the role
Key responsibilities & impact- Manage weekday league operations across Loudoun, Fairfax, Northwest D.C./Arlington, and Howard County/Silver Spring
- Recruit, hire, onboard, and manage part-time field staff
- Manage job postings, applicant pipeline, background checks, I-9 work authorization forms, and confidentiality agreements
- Assign and track virtual training and schedule in-person training
- Build and maintain staff schedules in Connecteam, track call-outs, and adjust coverage
- Maintain contact with staff and site managers
- Ensure venue setup, required documents, rule books, practice plans, maps, and venue notes are current
- Ensure staff proficiency with the Game Day app
- Maintain coach rosters and conduct coach recruitment calls and follow-up
- Send coach communications and answer and route hotline inquiries
- Respond to family communications, resolve issues, document outcomes, and present recommended plans to the Athletic Director
- Communicate confirmed action plans to weekend staff and follow up on results
- Deliver the Monday summary to leadership by 10:00 AM
- Assess venues and develop the following weekend's action plan Tuesday–Thursday
- Deliver written weekend game plans and conduct prep meetings with Game Day Operations Coordinators on Fridays
- Set up Friday tasks, on-my-way tasks, and site manager logs
- Ensure weekend reports address venue-specific action plans
Requirements
What you’ll need- Proven administrative follow-through: manages a high-volume inbox and resolves issues by phone
- Experience managing part-time or seasonal staff
- Clear written communication for reports, game plans, and action plans
- Self-directed and organized in a remote role
- Proficiency with scheduling and applicant tools (Connecteam, CareerPlug, Asana), or ability to learn them quickly
- Must reside in the Maryland, D.C., or Virginia area
- Experience playing sports preferred
- Consistent availability Monday–Friday, 9:00 AM–5:00 PM Eastern
- Ability to attend occasional Fairfax office meetings and initial program visits
Benefits
Comp & perks- Opportunity for advancement
- Paid time off
- Parental leave
- Bonus based on performance
- Annual bonus contingent on individual and organizational performance and attainment of goals
- 401k with employer matching up to 4% of annual salary
- 11 days / 88 hours paid vacation per year
- 10 paid holidays per year
- 3 paid sick days per year
- Flex time during weekdays if working on weekends during season
- 2 weeks paid paternity/maternity leave