Executive Assistant

iA Financial Group (Industrial Alliance)

. Provide administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions .

Posted 10/14/2026full-timeQuebec City • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite and strong organizational skills to manage complex calendars, meetings, and administrative tasks. Capable of effective communication in both French and English, with a focus on collaboration and relationship-building across diverse stakeholders.

Highest-signal resume keywords

Advanced Proficiency In Microsoft Office SuiteFluent In FrenchStrong Strategic ThinkingFive Years Of Relevant ExperienceDetail-Oriented And Highly Organized

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationReport PreparationData PresentationExpense ManagementInvoice ProcessingBudget TrackingSurvey CreationDocumentation PreparationTechnical Support Coordination

Soft Skills

AutonomyResourcefulnessSound JudgmentDiscretionCollaboration

Certifications & Qualifications

College Diploma In Office AdministrationCollege Diploma In Business Administration

Industry Keywords

Administrative CoordinationStakeholder EngagementProcess ImprovementLogistics PlanningCommunication

About the role

Key responsibilities & impact

Provide administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions
Support management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items
Draft and prepare correspondence, communications, reports, and presentations
Create surveys, consolidate results, and present data in a clear and visually engaging manner
Plan and coordinate logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations
Manage administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking
Coordinate system access requests, IT equipment, and technology support for employee onboarding and departures
Collaborate with the administrative assistant team to share best practices and contribute to continuous process improvement

Requirements

What you’ll need

Highly organized, detail-oriented, and able to effectively manage multiple priorities
Demonstrates autonomy, resourcefulness, and initiative
Exhibits sound judgment, discretion, and professionalism
Builds strong relationships and collaborates effectively with a variety of stakeholders
Advanced proficiency with the Microsoft Office Suite
College diploma in Office Administration, Business Administration, or a related field
Minimum of five years of relevant experience, or an equivalent combination of education and experience
Strong strategic thinking and political acumen
Fluent French, spoken and written
Intermediate level of English
Regular communication and collaboration with internal and external partners across Canada

Benefits

Comp & perks

A workplace where learning, development, and excellence go hand in hand
Artificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth
A healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential
A flexible hybrid work environment with access to inspiring and innovative workspaces
Flexible group insurance plans
Competitive pension plan
Employee share purchase plan
Vacation program, wellness days, and personal development days
Telemedicine services
Employee and Family Assistance Program
Ergonomic furniture program
Performance bonus
Discounts on iA products and much more