Executive Assistant

iA Financial Group (Industrial Alliance)

. Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics .

Posted 10/7/2026full-timeQuebec City • CanadaMid-LevelSenior💰 CA$55,385 - CA$78,882 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft 365 tools and exceptional organizational skills to provide comprehensive administrative support to executives. Capable of managing competing priorities while maintaining confidentiality and fostering effective collaboration across teams.

Highest-signal resume keywords

Executive Administrative SupportMicrosoft 365 ProficiencyOrganizational SkillsVerbal and Written CommunicationBilingual Proficiency in English and French

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationDocument PreparationAction-Item TrackingData ConfidentialityProcess ImprovementOnboarding SupportReport FormattingPresentation DevelopmentProblem-Solving

Soft Skills

Time ManagementDiscretionProfessionalismRelationship BuildingCollaboration

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointMicrosoft OneNoteAI Tools

Industry Keywords

Executive LogisticsGovernance CommitteesEmployee EngagementOperational ProcessesSpecial Projects

About the role

Key responsibilities & impact

Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics
Coordinate leadership meetings, governance committees, and strategic events, including agendas, materials, action-item tracking, and follow-up
Prepare, revise, translate, and format executive correspondence, reports, presentations, and other business documentation
Collaborate with Executive Assistants, internal partners, and external stakeholders to ensure seamless coordination and execution of business activities
Support onboarding activities, security requests, organizational updates, employee engagement initiatives, and other operational processes
Maintain workforce information and organizational charts while ensuring accuracy and confidentiality of sensitive information
Identify opportunities to improve administrative processes and provide guidance and support to less experienced administrative colleagues
Contribute to special projects and evolving business priorities as required

Requirements

What you’ll need

Between 5 and 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization
Exceptional organizational and time-management skills, with the ability to manage competing priorities and critical deadlines
Sound judgment, discretion, and professionalism when handling confidential business and employee information
Problem-solving skills and ability to identify practical solutions while applying established procedures and precedent
Ability to build strong relationships and collaborate effectively with leaders, colleagues, and stakeholders across multiple teams
Clear and professional verbal and written communication skills
Advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
Ability to leverage AI and emerging digital tools responsibly to enhance efficiency and streamline administrative processes
Ability to support and mentor colleagues without formal supervisory responsibilities
Ability to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs
Advanced level of English proficiency required
Advanced level of French proficiency is required a strong asset

Benefits

Comp & perks

A work environment where learning and development merge with a collective pursuit of excellence
AI is in everyone’s hands, empowering you to increase your personal effectiveness while supporting the organization’s growth
A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed
The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces
Flexible group insurance plans
Competitive retirement savings plan
Employee share purchase plan
Vacation program, wellness days, and personal development days
Telemedicine services
Employee and Family Assistance Program (EFAP)
Ergonomic furniture program
Performance bonus
Discounts on iA products