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Executive Assistant, Distribution
iA Financial Group (Industrial Alliance). Independently manage calendars, changing priorities, deadlines, and follow-ups associated with files and initiatives .
About the role
Key responsibilities & impact- Independently manage calendars, changing priorities, deadlines, and follow-ups associated with files and initiatives
- Coordinate business travel arrangements and prepare expense reports
- Develop, maintain, and update files, databases, and systems for confidential information
- Manage, monitor, and coordinate sponsorship payment requests, including documentation validation, approvals, and budget tracking
- Follow up on decisions, actions, deliverables, and next steps from meetings, committees, and governance bodies
- Ensure classification, organization, and document management for the Vice-President’s office
- Plan, coordinate, and prepare meetings and events
- Support management systems, dashboards, and performance indicators
- Prepare agendas, PowerPoint presentations, surveys, workshops, briefing materials, and meeting and event follow-ups
- Recommend and implement administrative and operational best practices and process improvements
- Support the Vice-President’s internal communications
- Participate in drafting, revising, proofreading, translating French/English, and formatting executive-level documents
- Analyze Salesforce data to identify trends, produce reports, make observations, and recommend actions
- Perform other related duties
Requirements
What you’ll need- College Diploma (DEC) in Office Technology, Administration, or a related field, or an equivalent combination of education and experience
- 3 to 5 years of relevant experience in an executive assistant or senior administrative support role, ideally supporting executive leadership
- Excellent command of Microsoft 365 suite: Word, Excel, Outlook, PowerPoint, Teams, and OneNote
- Experience with artificial intelligence tools such as Copilot
- Comfortable using digital tools and social media, such as LinkedIn
- Eagerness to learn and leverage new technologies, software, or applications, such as Salesforce
- Proactivity
- Organizational and planning skills
- High level of discretion
- Sound judgment
- Advanced English proficiency, including verbal and written collaboration with unilingual English-speaking internal and external partners
- Experience coordinating cross-functional projects or corporate events is an asset
Benefits
Comp & perks- A work environment where learning and development merge with a shared pursuit of excellence
- A healthy, safe, equitable, and inclusive environment where potential can be expressed and developed freely
- Hybrid work environment supported by flexibility and access to inspiring and innovative workspaces
- Flexible group insurance plans
- Competitive pension plan
- Employee share purchase plan
- Vacation and wellness/personal development days
- Telemedicine
- Employee and family assistance program
- Ergonomic furniture program
- Performance bonus
- Discounts on iA products