Head Start Grants Management Specialist

ICF

. Provide ongoing, prompt, and accurate fiscal assistance to Head Start and Early Head Start grantees .

Posted 10/22/2026full-timeRemote • Virginia • United StatesLead💰 $55,665 - $94,631 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in federal discretionary grants management, financial reporting, and compliance monitoring, with a strong ability to analyze and present data effectively. Proven skills in collaboration, communication, and problem-solving within fast-paced environments.

Highest-signal resume keywords

Federal Discretionary Grants ManagementFinancial ReportingData Analysis and PresentationGrant SolutionsAccounting and Financial Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grants ManagementFinancial Assistance Awards PreparationGrant Review ChecklistsAudit ResolutionData AggregationFinancial DrawdownsWage Comparability StudiesGrant CloseoutsMicrosoft ExcelMicrosoft PowerPoint

Soft Skills

Excellent Communication SkillsAnalytical Problem-SolvingAttention to DetailInterpersonal SkillsAbility to Multitask

Tools & Technologies

Grants SolutionsMicrosoft OutlookMicrosoft Word

Industry Keywords

Head Start ProgramsEarly Head Start ProgramsRegulatory Compliance MonitoringNon-Profit Financial ManagementFor-Profit Financial Management

About the role

Key responsibilities & impact

Provide ongoing, prompt, and accurate fiscal assistance to Head Start and Early Head Start grantees
Support Federal staff with grants management services
Review and take action on applications so they can be funded 30 days before grantee refunding dates
Prepare continuation Financial Assistance Awards and cover letters
Prepare and track grants through review and funding processes
Complete grant review checklists and contact grantees to resolve issues
Prepare negotiation sheets and Financial Assistance Awards in Grants Solutions
Conduct briefing meetings with program staff and management
Support awarding of continuation, program improvement, cost-of-living, and one-time funding awards
Monitor timeliness, receipt, and accuracy of grant applications, financial reporting documents, and financial drawdowns
Correspond regularly with grantee staff
Monitor grantee fiscal performance and evaluate required fiscal reports and wage comparability studies
Resolve audit findings, recommendations, and community or individual complaints
Prepare grant closeouts, including closeout checklists, review of reports and audits, closeout letters, and closeout awards in Grants Solutions

Requirements

What you’ll need

Bachelor's Degree from an accredited university or college; preference for Accounting, Business Management, or a related field
2+ years of progressive professional experience
2+ years' experience related to federal discretionary grants management, non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
1+ years' experience aggregating, analyzing, charting, graphing, reporting on, and presenting data from multiple sources
1+ years knowledge and experience with the administration of discretionary grants; preference for Head Start/Early Head Start Programs
1+ years’ experience with Microsoft Outlook, Word, Excel and PowerPoint
Valid driver's license and successful completion of a Motor Vehicle Records (MVR) check
Experience with Grant Solutions preferred
Background and training in accounting and/or financial management, including audit resolution activities
Excellent verbal and written communication skills
Strong analytical, problem-solving, and decision-making capabilities
Ability to collaborate with Regional Office staff, partners, internal staff, and outside clients
Superior attention to detail and ability to meet stringent deadlines
Ability to multitask, prioritize, and manage multiple activities in a fast-paced, changing environment
Exceptional interpersonal skills, courtesy, professionalism, and cooperative attitude
Ability to build productive business relationships
Ability to exercise good judgment, discretion, tact, and diplomacy
Must be authorized to work in the United States
Not eligible for new H-1B visa sponsorship

Benefits

Comp & perks

Equal opportunity employer
Reasonable accommodations for disabilities, disabled veterans, and sincerely held religious beliefs
Benefits information provided under the Transparency in Coverage Act