Head Start Grants Management Specialist

ICF

. Review and take action on applications so they may be funded 30 days before a grantee’s refunding date.

Posted 10/23/2026full-timeRemote • Virginia • United StatesLead💰 $55,665 - $94,631 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in federal discretionary grants management, financial reporting, and regulatory compliance, with strong analytical and problem-solving skills. Proficient in preparing financial assistance awards and conducting thorough grant reviews while maintaining superior attention to detail and meeting deadlines.

Highest-signal resume keywords

Federal Discretionary Grants ManagementFinancial ReportingGrant Solutions SoftwareAnalytical SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant ManagementFinancial AnalysisData AggregationAudit ResolutionRegulatory Compliance Monitoring

Soft Skills

Problem-SolvingCollaborationAttention to DetailMultitaskingDecision-Making

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointGrants Solutions

Industry Keywords

Financial Assistance AwardsHead Start ProgramsNon-Profit Financial ManagementFiscal Performance MonitoringGrant Closeouts

About the role

Key responsibilities & impact

Review and take action on applications so they may be funded 30 days before a grantee’s refunding date.
Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing 30 days before refunding dates.
Prepare and track grants through review and funding processes.
Complete grant review checklists and contact grantees to resolve issues.
Prepare negotiation sheets and FAAs in Grants Solutions software.
Conduct briefing meetings with program staff and management leading to annual continuation, program improvement, cost-of-living, and one-time funding awards.
Monitor timeliness, receipt, and accuracy of grant applications, financial reporting documents, and financial drawdowns.
Correspond regularly with grantee staff.
Monitor grantee fiscal performance and evaluate required fiscal reports and wage comparability studies.
Resolve audit findings, recommendations, and community/individual complaints.
Prepare grant closeouts, including closeout checklists, report and audit reviews, closeout letters, and closeout awards in Grants Solutions.

Requirements

What you’ll need

Bachelor's Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
2+ years of progressive professional experience
2+ years' experience related to federal discretionary grants management, non-profit or for-profit financial management, and regulatory compliance monitoring and oversight.
1+ years' experience aggregating, analyzing, charting, graphing, reporting on, and presenting data gathered from multiple sources.
1+ years knowledge and experience with the administration of discretionary grants is required; preference for Head Start/Early Head Start Programs.
1+ years’ experience with Microsoft Outlook, Word, Excel and PowerPoint.
Must have valid driver's license and successfully pass a Motor Vehicle Records (MVR) check.
Experience with Grant Solutions preferred.
Background and training in accounting and/or financial management, including audit resolution activities preferred.
Excellent verbal and written communication skills.
Strong analytical, problem-solving, and decision-making capabilities.
Ability to collaborate with Regional Office staff, partners, internal staff, and outside clients.
Superior attention to detail and ability to meet stringent deadlines.
Ability to work flexibly, multitask, prioritize, and manage multiple activities in a fast-paced, changing environment.
Must be authorized to work in the United States.
Position is not eligible for new H-1B visa sponsorship.

Benefits

Comp & perks

Equal opportunity employer
Reasonable accommodations for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs
Benefits offerings referenced under the Transparency in (Benefits) Coverage Act